Accounting Specialist

Reports to: Accounting Manager

Compensation: $50,000-56,000, depending on qualifications

Benefits: Benefits Eligible

Position Summary

The Accounting Specialist supports the Finance Team by reconciling a majority of the organization’s asset, liability and earned income accounts and by preparing relevant documents for review. This position tracks various daily, weekly and monthly bank activities and uses multiple data sources to report and reconcile this activity. This role works with different departments across the Guthrie to support the resolution of issues and discrepancies. This position also manages the employee parking program with the City-owned parking ramp. All employees are expected to center, model and champion the Guthrie’s core values of Artistic Excellence; Community; Diversity, Equity, Inclusion, and Accessibility; and Fiscal Responsibility.

The schedule for this role will be weekdays, with work hours that typically fall between 8:00 a.m. and 5:30 p.m. Must occasionally be willing and able to work flexible hours/days, including evenings and weekends, reflective of the dynamic schedule of the theater.

The Guthrie is an Equal Opportunity Employer. We are committed to building an equitable environment that finds strength in diversity of identity, experience and perspective. We are dedicated to hiring and developing talented teams which are inclusive and welcoming to individuals with different backgrounds, thoughts, and abilities. Applicants from populations underrepresented in the theater field are strongly encouraged to apply.

General Ledger Reconciliation

• Prepare and maintain Excel spreadsheets to reconcile and resolve outstanding items for various asset and liability accounts for each month end close process.
• Prepare and maintain Excel spreadsheets to reconcile and resolve outstanding items for various earned (e.g. ticket and program revenue) and contributed revenue for each month end close process.
• Prepare and submit for approval as needed journal vouchers related to month end postings.
• Review daily bank activity, proofing to departmental deposits and investigating reconciling transactions (Store, Box Office, Development).
• Research reconciling items by working with other departments as needed.
• Prepare journal vouchers to resolve issues when required.

Daily Reports

• Monitor and reconcile daily credit card reports.
• Book credit card and other fees.
• Monitor daily bank activity.
• Send copies of EFT information to appropriate departments.
• Work with Box Office, Development and Store to resolve discrepancies.

Parking/Commuter Benefits

• Serve as a primary point of contact for Guthrie staff and contractors for parking related questions.
• Work with the City of Minneapolis to initiate and terminate parking passes in a timely manner.
• Reconcile monthly parking invoices.
• Resolve parking pass issues as they arise and in a timely manner.
• Assist employees with Metro Transit pass sign-up and answer transit pass related questions.

Administration

• Act as a backup for accounts payable.
• Maintain scanned documents for use in annual audits, including bank statements and retirement plan remittance support.
• Assist with annual audits, including pulling, preparing and scanning support for audit requests.
• Assist with maintaining orderly files and other records within the department, including filing payroll, unemployment and other documents, tracking completeness of daily posting activity and auditing for appropriate review and approval.
• Input utility data to City of Minneapolis reporting tool.
• Prepare miscellaneous receipts/cash exchange/safe exchange for deposit.
• Review bi-weekly and weekly payroll demographic changes report for accuracy and appropriate approval.

Other

• Monitor and reconcile Store Shopify account for activity.
• Reconcile and allocate monthly health insurance invoice to appropriate departments.
• Other duties as needed and as assigned.

Essential Knowledge and Qualifications

• Demonstrated experience in accounting or bookkeeping, or related work experience, or a combination of education and experience providing equivalent knowledge.
• Experience with Microsoft Office, particularly Excel, is required.
• Experience working with Blackbaud NXT, Paylocity and/or Tessitura a plus.
• Knowledge of accounting practices and procedures.
• Strong attention to detail.
• Skill and aptitude in basic math.
• Flexibility to manage multiple priorities to ensure work is completed in a timely and productive manner.
• Skilled in active problem-solving.
• Skilled in communicating financial information in an understandable and effective manner.
• Efficient listening skills to assist in identifying and solving accounting problems.
• Confident creating and maintaining filing systems.
• Comfortable exercising professional discretion and confidentiality in handling financial matters.
• Can communicate with and work well with other staff and departments.
• Experience with and commitment to working with individuals and teams that exemplify diversity of identity, experience, and perspective, including but not limited to race, color, gender, gender identity, gender expression, age, family and/or marital status, creed, religion, ancestry, disability, national origin, sexual orientation or sexual identity, veteran status, genetic information, pregnancy, body size/type, status with regard to public assistance or any other basis protected by federal, state or local law.

WHY SHOULD I APPLY?

Be a part of a leading non-profit organization that is committed to serving not only the local Twin Cities community but the industry as a whole. The Guthrie offers top-notch employee benefits and staff perks to eligible employees, including and subject to plan or policy terms:

• Competitive Benefits: Health, Dental, Vision, Health Savings Accounts (HSA), Employer contributions to HSA, Flexible Spending Accounts (FSA), Dependent Care FSA, Group Life Insurance, Voluntary Life Insurance, Long Term Disability, Short Term Disability, Employee Assistance Program, 403(b) Retirement Plan (with employer match up to 4.5% after one year of service.
• Transportation: Subsidized passes for Metro Transit buses and trains, discounted pre-tax monthly ramp parking, discounted bike locker rental
• Paid Time Off: Generous Paid Time Off (PTO), Volunteer Time Off (VTO)
• Complimentary Tickets: To Guthrie productions
• Discounted Tickets: To all shows produced by the Guthrie and to some performances hosted by the Guthrie
• Classes and Camps: Discounts to Guthrie classes and camps
• Other Perks and Resources: Guthrie Store discount; Employee Affinity Groups

ABOUT THE GUTHRIE

The Guthrie Theater engages exceptional theater artists in the exploration of both classic and contemporary plays connecting the community we serve to one another and to the world. Through its extraordinary artists, staff and facility, the Guthrie is committed to the people of Minnesota, and from its place, rooted deeply in the Twin Cities, influences the field as a leading 21st century arts organization. Every year more than 500 people, both on stage and off, help ensure our success in creating and supporting the highest level of theater. As an organization, we are committed to our values of Artistic Excellence, Community, Equity, Diversity and Inclusion, and Fiscal Responsibility. The Guthrie Theater is located in the historic Mill District along the Mississippi River in Minneapolis, Minnesota. As the largest city in the state, Minneapolis offers a large variety of parks, lakes, great food, festivals, malls and more.

LAND ACKNOWLEDGMENT

The Guthrie Theater would like to acknowledge that we gather on the traditional land of the Dakota People and honor with gratitude the land itself and the people who have stewarded it throughout the generations, including the Ojibwe and other Indigenous nations.

Applicants must submit a resume to be considered for the position.