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Executive Coordinator of Financial Operations

GXC Inc.
Clearwater, FL Full Time
POSTED ON 1/22/2025
AVAILABLE BEFORE 4/11/2025

WHO ARE WE?

GXC Inc. is a Certified Service-Disabled Veteran Owned and Minority Owned Business Enterprise who specializes in protection of critical assets through the implementation of cutting-edge technology, innovative processes, and adaptation of current protection-based industry standards. Our team is comprised of military veterans and former DHS Executives who understand the evolving requirements of protection and risk mitigation. GXC offers the full spectrum of professional security services, focusing on Armed and Unarmed Protective Security Officer Services, Screening Services, Patrol and Response, Metal Detector and X-Ray Screening Technology, Training, Customer Service, and Personal Protection.

OUR MISSION

To provide the utmost in transparency to our customers while establishing, embracing, and executing standards of excellence which set us apart from our competition.

OUR VISION

To remain an organization who has embraced diversity and does not look to convenient paths of execution, but rather espouses the determination and will to overcome any administrative, technical, or financial obstruction while remaining a trusted industry leader, without undue hesitation.

WHO ARE YOU?

Passionate and motivated. Driven, Resourceful, Innovative, Forward-thinking and Committed. At GXC Inc., our people embrace these qualities, so if this sounds like you then please read on!

GXC is seeking to hire an Executive Coordinator of Financial Operations at GXC. Reporting to the CFO the Executive Coordinator of Financial Operations at GXC is responsible supporting the CFO and contributing to the success of GXC Inc's financial operations. This individual must be highly motivated and detail-oriented working in a remote position.

Essential Functions :

  • Provide comprehensive administrative support to the CFO, including managing calendars, scheduling meetings, and coordinating travel arrangements.
  • Act as a liaison between the CFO and internal / external stakeholders, ensuring clear communication and timely follow-ups.
  • Prepare and organize financial reports, presentations, and other documentation for meetings and reviews.
  • Assist with daily office operations to ensure smooth and efficient workflows.
  • Manage and track expense allocations, ensuring proper documentation and adherence to company policies.
  • Assist in budgeting, forecasting, and other financial planning activities.
  • Handle confidential information with the utmost discretion and professionalism.
  • Manage and organize financial documents and files within SharePoint
  • Ensure compliance with regulatory requirements, including maintaining business licenses and financial documentation.
  • Assist with administrative tasks such as correspondence and document preparation.
  • Support other team members with ad-hoc financial or administrative tasks as needed.

Physical and Mental Functions :

  • Maintain focus and independence in a remote working environment
  • Prolonged periods sitting at a desk and working on a computer.
  • Fine motor dexterity, ability to work from an electronic device at all times
  • Ability to learn new tasks and remember processes
  • Make decisions and apply established workflows in a timely manner
  • Qualifications : Required :

  • Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
  • Proven experience in financial administration, bookkeeping, or a similar role.
  • Proficiency in accounting software (e.g., NetSuite) and Microsoft Office Suite (Excel, Word, Outlook).
  • Strong attention to detail and organizational skills.
  • Excellent written and verbal communication abilities and interpersonal skills.
  • Ability to handle sensitive information with confidentiality and integrity.
  • Ability to manage multiple priorities and meet deadlines.
  • Preferred :

  • Certification in accounting or finance (e.g., CPA, CMA) is a plus.
  • Experience with financial compliance and reporting standards.
  • Previous experience as an executive assistant, particularly in a financial or corporate environment.
  • Salary and Benefits

  • 55,000.00 - $65,000.00 Annual Salary - Exempt Position
  • Benefits Package
  • 401(k)
  • Generous and Accommodating Leave Policy
  • GXC Inc. is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, national origin, age, veteran status, disability, or any other protected class.

    Salary : $55,000 - $65,000

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