What are the responsibilities and job description for the Project Administrator position at GZA?
GZA GeoEnvironmental, Inc. (GZA) is seeking a Project Administrator in our Providence, RI office. This position will involve supporting multiple Principals, Project Managers, Technical Staff, and the District Office Manager. A significant focus for this position will be to support and develop office financial and administrative processes that enhance project execution and client service. The successful candidate will be comfortable working in a fast-paced, in-office environment. A high level of professionalism, cooperation, and interpersonal communication skills are crucial in this role.
Key Duties:
- Provide support to Principals and Project Managers with project related financial, contracting, and administrative tasks. This may include items such as proposal support, contract tracking, and monthly cost and schedule tracking.
- Schedule, prepare for, and participate in project meetings as required.
- Work with Principals and Projects Managers to maintain contract files and assure that fully executed agreements and Change Orders are received, filed, and provided to Corporate Finance and Risk Management Departments.
- Assure that client and vendor information is correct, up to date, and maintained in Deltek.
- Review Work in Process (WIP) accruals and Accounts Receivable (AR) activities and assist Project managers and Principals with timely billing and collection activities.
- Interface directly with Corporate Finance on billing and collection related issues.
- Manage Subcontractor pre-qualification process via the GZA Supplier Portal, obtain and track subcontractor Certificates of Insurance prior to subcontractor working onsite; work with Risk Management to ensure certificates address contract requirements and are updated as required.
- Assist with subcontractor management including preparing subcontractor agreements, assigning purchase orders, and maintaining agreements in project control files.
- Manage project close-out activities, including archiving project-related documents upon completion of work.
Qualifications/ Other Critical Skills:
- Bachelor’s degree or 3 years of financial administrative experience required.
- Construction/Consulting industry experience preferred.
- Strong working knowledge of MS Office Suite (MS Word and Excel).
- Deltek experience preferred.
- Excellent verbal and written communication skills.
- Demonstrated initiative, follow through, resourcefulness, efficiency and attention to detail.
- Able to perform in a fast-paced environment with rapidly changing priorities.
- Willingness and ability to learn new software and applications as needed.
- Understanding of engineering and construction principles, practices, procedures, means and methods is a plus.
About GZA:
- 100% Employee Owned
- Professional development and enrichment opportunities
- Exciting work environment
- Opportunity for company ownership
- Generous company-subsidized benefits package, including medical, dental, vision, 401K retirement plan, profit sharing and performance bonuses
GZA is an employee-owned multidisciplinary engineering consulting firm with a history of 60 years of providing innovative engineering solutions to improve the natural and built environment. We are an ENR Top 500 Design firm focused on geotechnical, environmental, water, ecological, and construction management services. With a staff of interrelated professionals dedicated to providing high-level expertise on complex projects above, below and at ground-level, GZA’s experts provide seamless integration across practice areas, client type, and location
GZA GeoEnvironmental, Inc. is an Affirmative/Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, national origin, ancestry, sex, sexual orientation, physical or mental disability, citizenship status, marital or veteran status, age or other protected status.
Note to Staffing Agencies:
GZA GeoEnvironmental, Inc. and its subsidiaries do not accept unsolicited resumes from staffing agencies, recruiting firms, or other third parties. All unsolicited resumes will be considered a gift, and GZA will not be obligated to pay a referral fee. GZA explicitly reserves the right to hire those candidate(s) without any financial obligation to the recruiter or agency. This policy is in place to ensure we respect the relationships with our preferred vendors and avoid any potential misunderstandings.
