What are the responsibilities and job description for the Secretary position at H A S INC?
About Company:
Journeys Family of Services is dedicated to providing comprehensive, personalized care to individuals with disabilities, ensuring they find their place and purpose in the world. Our mission is to offer positive opportunities that leave a lasting impact on our community.
Our Core Services:
- Developmental Therapy: Tailored programs designed to promote personal growth and skill development.
- Behavior Intervention: Strategies to address and improve challenging behaviors.
- Residential Habilitation: Support for daily living activities in a comfortable environment.
- Vocational Supports: Assistance in securing and maintaining meaningful employment.
- Payee Services: Financial management support to ensure stability.
- Nursing Services: Comprehensive medical care to meet individual health needs.
At Journeys Family of Services, we believe in fostering a workplace where every team member can make a meaningful impact. We are committed to professional growth, collaboration, and a shared dedication to enhancing the lives of those we serve. Join us in our mission to create a more inclusive and supportive community.
About the Role:
The Secretary plays a crucial role in ensuring the smooth operation of our office by providing comprehensive administrative support. This position is responsible for managing schedules, organizing meetings, and maintaining accurate records, which are essential for effective communication and workflow. The Secretary ensures that all communications are clear and professional. Ultimately, this role is vital in creating an efficient and organized environment that supports our team's objectives and enhances service delivery to our clients.
Minimum Qualifications:
- Pass an initial criminal background check
- Have a current driver’s license, car insurance and reliable transportation
- Become certified in First Aid and CPR within 60 days of employment
Responsibilities:
- Schedules
o Create the weekly schedule for both workers and clients
o Create school and summer schedules for both workers and clients
o Help ensure clients receive all of their service hours (utilization)
o Communicate with parents, staff, and clinical supervisors to meet the needs of clients
o Communicate changes in schedule to parents and staff
o Schedule family training with families and staff
o Coordinate time off requests for staff members
Keep updated records
Keep track of clients’ accounts
Paperwork as needed
Answering the phone and directing questions
Keeping track of supplies and ordering/purchasing when appropriate
Maintaining professional atmosphere as needed
Any other duties and responsibilities specified by supervisor
Turn in hours daily on ADP for personal compensation
Maintain a high standard of ethical conduct
