MEP Project Manager

ABOUT H. J. RUSSELL & COMPANY

At H. J. Russell & Company, we believe that exceptional outcomes start with the right people. We also believe that work should be challenging, and the challenge should be fun. Exceptional outcomes are more likely to occur with a respectful, satisfying, and empowering company. We value and respect our employees - their experience, expertise, energy, passion, and diversity - and their innovative approach to work and life.

SUMMARY

The MEP Project Manager is the leader for the Mechanical, Electrical, Plumbing, and Fire Protection on a project. Their responsibilities include planning, organizing, and administering the contracts with all MEP subcontractors. The MEP PM monitors and proactively manages the schedule, cost, contract changes and all financial aspects of the project, reporting them both internally to the Project Director or VP and externally to the client. The MEP PM works in close coordination with the field Superintendents to ensure the timely and cost-effective execution of a quality project, which results in a client who is satisfied with H.J. Russell & Company, through the proficient use of the tools provided by H.J. Russell & Company.

WHY THIS JOB IS IMPORTANT

The MEP PM fulfills the critical role of the timely procurement, review, approval and ultimately delivery to the project site of all mechanical, electrical, plumbing, and fire protection components including labor, materials, equipment and subcontractors so that the Superintendent can efficiently and safely prosecute timely, profitable and quality work. The MEP PM is responsible for ensuring all such project components and resources adhere in strict compliance to the contract documents and the project schedule established by the project leadership at project commencement.

The MEP PM is wholly responsible for all the duties of this position which may be performed on their own or with a staff of subordinates, depending on the size and complexity of the project.

ESSENTIAL DUTIES & RESPONSIBILITIES – The role has the following key duties and responsibilities:

• Prepares performance evaluations for those employees directly supervised.
• Assists with developing project budget and schedule of values.
• Plans project start-up and mobilization using the sequential PM start-up checklist.
• Manages the integration of plans and designs for MEPF (Mechanical, Electrical, Plumbing, and Fire protection) systems, ensuring they meet the specific project requirements.
• Ensures that the appropriate insurance coverage is in place.
• Obtains necessary contractual documentation from subcontractors and vendors.
• Manage all buyout meetings with all subcontractors and vendors, ensuring participation by the project Pre-construction Manager and Project Superintendent.
• Manage all owner and subcontractor change orders and claims which pertain to MEPF systems
• Manages, consolidates and submits pay applications
• Coordinates with the Project Superintendent, subcontractors and suppliers
• Prepare MEPF project progress reports in consultation with the Project Superintendent
• Manage and implement cost control procedures and prepare monthly cost and profitability reports
• Establish the MEPF project schedule, detailed estimate and staffing requirements with Project Superintendent
• Develops and maintains good relationships with managers of clients, architects, and engineers.
• Conducts subcontractor and vendor buyout meetings in conjunction with Project Pre-construction Manager and Project Superintendent.
• Prepare subcontracts and purchase orders with input from Project Pre-construction Manager and Project Superintendent.
• Guide the professional development of subordinate project management staff through programs of instruction and training.
• Assume primary responsibility for MEPF project quality, schedule, and profitability.
• Manage the MEPF complete shop drawing/submittal register and update regularly.
• Review all shop drawing and engineering details.
• Assists with preparing the General Contractor's Application for payment, monitoring retainage.
• Participate in OAC meetings on a monthly or bi-weekly basis.
• Oversee the commissioning of MEPF systems including troubleshooting, diagnosis and resolution of issues.
• Implement and manage maintenance programs for the MEPF Systems, including preventative maintenance and storage requirements.

• Perform work in a safe manner and actively encourage others to comply with safety rules and regulations

• Assist with the preparation and updating of the following information sources weekly:
1. Buyout Log
2. Submittal Log
3. RFI Log (Procore)
4. Change Order Log
5. Subcontractor Log
6. Material Tracking Log
7. Owner Progress Reports
8. Others as applicable
• Assist with the preparation and updating of the following information sources monthly:
1. Weather Log
2. Owner Pay Applications
3. Cost Projection & Profitability Report
• Adhere to all requirements:
1. Labor agreements
2. Contract Documents
3. Company Policies
4. OSHA Requirements
• Assists with the completion of close out responsibilities
1. Ensures completion of items from corrective action lists and punch lists.
2. Obtains necessary licenses and occupancy permits.
3. Certificate of substantial completion
4. Obtain all warranties and guaranties
5. Prepare "as-built" drawings
6. Prepare operations and maintenance manuals

Internal Interfaces with:

• Accounting - discuss cost monitoring.
• Preconstruction - assist in estimating new work.
• General Superintendent - works together as a team; establishes and maintains a project responsibility matrix, schedules and budgets; coordinates changes; and monitors the quality of work.
• Legal/Risk Mgmt. – Ensure appropriate coverage and licenses are in place, and reporting of incidents and claims.
• Human Resources – Ensuring that all recruiting/on-boarding and close-outs initiatives are done timely.  Attend appropriate training and development.  Become fully familiar with the Company’s policies and procedures, and Performance Management System.

• IT – Project setups and technology connectivity.

External Interfaces with:

• Clients - maintain relationships with client managers and pursue opportunities of repeat business.
• Owner and Architect - develop and maintain a professional working relationship.
• Local authorities - obtain necessary project licenses and permits.

SUPERVISORY RESPONSIBILITIES

Is responsible for the overall direction, coordination, and evaluation of project completion. Carries out supervisory responsibilities in accordance with RUSSELL's policies and applicable laws: including planning, assigning, and directing work; appraising personnel performance with the Group Manager; addressing complaints and resolving problems.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

Bachelor's degree (B. A., B.S. or B. Arch.) in Engineering, Architecture, Building Construction or Business Management from four-year (five-year in Architecture) college or university; fifteen years related experience and/or training; or equivalent combination of education and experience.

CERTIFICATES, LICENSES, REGISTRATIONS

Registration as an Architect or Engineering would bring added value and credibility to an individual in this position but is not required to fill this position.

OTHER QUALIFICATIONS 

Training and prior production experience with Primavera P3, Expedition, CMAS, Microsoft Foxpro (or comparable database software), and Microsoft Word (or comparable word-processing software).

LANGUAGE SKILLS

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public.

MATHEMATICAL SKILLS

Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

REASONING ABILITY

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

WHY WORK FOR US?

Simply stated, we put people first. As part of our Mission Statement, we strive to earn the loyalty of our employees through a demonstrated commitment to their development and through rewarding exemplary performance. We take the time to get to know our employees personally, and together develop individualized plans for career advancement and fulfillment with H.J. Russell. Our goal is to provide career growth and development which allows employees to envision and desire a long-term career with our company.

Our culture is rooted in the Russell Fundamentals, a series of 25 characteristics that guide the behavior of our employees and include key tenants like Do the right thing, always; Embrace diversity; Show meaningful appreciation; Deliver results; and Keep things fun. Our intentional focus on creating an outstanding workplace experience has earned our firm numerous recognitions, including being named one of USA Today’s Top Workplaces in 2024 and earning awards for Cultural Excellence in the areas of Leadership, Innovation, Compensation and Benefits, and Purpose and Values. In a recent survey, 90% of our employees said that H.J. Russell motivates them to give their very best at work and 85% report feeling respected and supported in their roles.

In addition to our exceptional culture, we offer the following suite of benefits:

• Medical, Prescription, Dental, and Vision Insurance
• Company-Sponsored Life & AD&D
• Flexible Spending & Health Savings Accounts
• 401(k) with Employer Matching Contribution
• Disability Insurance
• Supplemental Insurance & Other Voluntary Coverage
• Employee Assistance Program