Payroll/Human Resource Assistant

Description

The Payroll/Human Resource Assistant will be responsible for the job duties listed below.  

Duties/Responsibilities:

• Compile payroll data such as garnishments, vacation time, insurance and 401(k) deductions.
• Poll electronic time clocks (E-time software) and review the downloaded information for completeness and accuracy.
• Contact various department supervisors for any missed times.
• Process weekly transfer of payroll data to Paycom
• Pull many internal management reports.
• Solid understanding of payroll and payroll tax laws is also a must.
• Proficiency in Word and Excel.
• Clear written and verbal communications.
• Organize and write procedures in a logical/methodical manner.
• Good time management skills.
• Excellent attention to detail.
• Work well in a team environment.
• Able to maintain confidential information.
• Administer employee benefits.
• Performs customer service functions by answering employee requests and questions.
• Conducts benefits enrollment for new employees.
• Verifies I-9 documentation and maintains books current.
• Submits the online investigation requests and assists with new employee background checks.
• Reconciles the benefits statements.
• Performs payroll/benefit-related reconciliations to General Ledger and other accounts.
• Conducts audits of various payroll, benefits or other HR programs and recommends any corrective action.
• Updates HR spreadsheet with employee change requests and processes paperwork.
• Assists with processing of terminations.
• Assists with the preparation of the performance review forms.
• Assists with various research projects and/or special projects.
• Assists with recruitment and interview process.
• Schedule meetings and interviews.
• Makes photocopies, faxes documents, and performs other clerical functions.
• Files papers and documents into appropriate employee files.
• Assists or prepares correspondence.
• Prepares new employee files.
• Performs other duties as assigned.

Qualifications

Required Skills/Abilities:

• Problem solving—the individual identifies and resolves problems in a timely manner and gathers and analyzes information skillfully
• Interpersonal Skills—the individual maintains confidentiality, remains open to others’ ideas and exhibits willingness to try new things.
• Oral communication—the individual speaks clearly and persuasively in positive or negative situations, demonstrates group presentation skills and conducts meetings.
• Written Communication—the individual edits work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information.
• Planning/organizing—the individual prioritizes and plans work activities, uses time efficiently and develops realistic action plans.
• Quality control—the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality.
• Adaptability—the individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.
• Dependability—the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.
• Safety and security—the individual actively promotes and personally observes safety and security procedures and uses equipment and materials properly.

Education and Experience:

• High school diploma required; Human Resource or Business Administration degree preferred.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.