Front Office Assistant

Overview
We are seeking a hard working, detail-oriented, adaptable, and proactive Administrative Assistant to support our team at a large equine rescue. The ideal candidate will have a love of all animals and be comfortable around horses, cats, pigs, and donkeys. They will possess strong interpersonal communication skills, have proven organizational skills, be proficient in Microsoft Office, and have the ability to manage multiple tasks efficiently. This role is essential for ensuring smooth operations and providing excellent front desk support to our rescue organization. The ideal candidate has proven themselves to be dependible, efficient, trustworthy, and skilled at communicating. If you meet the above critera and have experince with large animals, we may just have the perfect job for you!

Responsibilities

• Manage front desk operations, including greeting visitors and answering phone calls with professionalism
• Taking messages, managing and sending emails, and writing correspondences
• Scheduling appointments, organizing staffing calendars, scheduling meetings, and travel arrangements as needed
• Submitting and reconciling expenses
• Work closely with office manager and director to ensure organizational efficiency
• Organize and maintain files, both physical and electronic, ensuring easy access and retrieval of information
• Assist in managing office supplies and inventory to ensure a well-stocked workspace
• Updating website to ensure it stays current with what’s happening at the ranch and the biographies of the animals that are here.
• Support ranch team members with administrative tasks as required to enhance productivity
• Works with sensitive information with discretion to ensure confidentiality while adhering to company policies
• Keeps office area clean and welcoming for visitors
• Miscellaneous additional duties as needed

Experience

• Proven experience in an administrative role or similar position is preferred
• Strong organizational skills with the ability to prioritize tasks effectively
• Proficiency in office software applications and computer literacy
• Time management skills that enable you to meet deadlines consistently
• Effective communication skills are essential
• Ability to work independently as well as collaboratively within a team environment

The Ideal Candidate Will

• Have stellar communication
• An eye for detail and demonstrable efficiency
• Proven experience as an administrative assistant, virtual assistant, or office administrative assistant.
• Knowledge of office management systems and procedures
• Time management skills and prioritization
• Be positive and professional
• Be organized, reliable, and punctual
• Posess attention to detail
• Personable
• Be comfortable working with horses and other animals
• Experience with tractors, pulling trailers, and possession of a clean drivers license is a plus

Flexibility is a must as our days and plans can change quickly depending on what’s going on at the ranch! This role will mostly be an indoor role, but as a small team working with animals, chances are there will be times that outdoor work in various weather conditions is required.

Ability to work well with people with varying equine knowledge is desired, as this role works closely with many people, including visitors, donors, volunteers, staff and adopters. It is important candidates are respectful, good communicators both in person and via text. The ability to follow instructions is essential.

Since we work so closely with law enforcement, we require a fairly clean record. You need a current Texas Driver’s License with minimal violations, reliable transportation, and you need to live close to Alvin, TX.

We don’t provide housing.

Pre-employment drug testing required.

Must be able to lift 50 pounds.

Habitat for Horses is a 501c3 organization, meaning we are a nonprofit. The purpose of Habitat for Horses Inc. is a) To promote and secure the safety, well being and health of horses. b) To encourage education concerning the physical and mental health of horses. c) To utilize horses in the growth and mental health of humans, either adult or children, through education, demonstration and connection. d) To study, promote, and enhance the proper training of horses through positive training techniques. e) To provide a home for those horses who are no longer able to be productive. f) To return to health, if possible, those owned horses that are deemed sick or injured.

Benefits are available to full time employees including a 401K plan, as well as medical after 60 days of employment. Paid time off begins after 1 year of employment.

Job Type: Full-time

Pay: $15.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off
• Parental leave

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• Equine: 1 year (Required)
• administrative assistant: 1 year (Required)
• Quickbooks: 1 year (Required)
• Microsoft Office: 1 year (Required)

Ability to Commute:

• Alvin, TX 77511 (Required)

Work Location: In person

Salary : $15