Bookkeeper

GENERAL DESCRIPTION:

This is a part-time position and is responsible for providing general ledger support through production of monthly financial statements and mortgage servicing support. This person will work with and report to the Treasurer.

CORE RESPONSIBILITIES:

Provide general ledger support including data entry for accounts payable, credit card management, cash and donation receipts, accounts receivable and cash management.

People

• Communicate with timeliness, clarity and positivity with people of all levels, including internal and external contacts.

• Develop and maintain a collaborative positive, functional relationship with staff, volunteers, vendors, Board Members, and partner families.

GENERAL LEDGER SUPPORT:

Accounts Payable

• With the assistance of the Finance Committee, review coding and enter approved invoices at least monthly; review vendor statements on a monthly basis and remedy account issues; and ensure vendor discounts are being taken

• Input accurate vendor demographics into QuickBooks.

• Review invoices to eliminate payment of sales tax.

• Initiate weekly check runs with Treasurer.

• Match invoices to checks.

• Distribute checks to vendors.

• Create and maintain vendor files.

• Process all automated and credit card transactions.

• Assist with reconciling accounts payable on a monthly basis with Treasurer and member of Finance Committee.

• Create manual checks from approved check requests.

• Coordinate accounts payable vendor information for annual workers compensation audit.

• Provide documents requested by CPA as required for annual audit.

Accounts Receivable

• Record grants receivable and payments related to the receivables.

• Assist with reconciling accounts receivable on a monthly basis with someone from the Finance Committee..

• Collect and post monthly all mortgage payments to customer accounts. No cash payments are to be accepted.

• Record and deposit all mortgage payments to the HFCC checking account within 5 days of receipt per Fiscal Safeguards policy.

• Track delinquent payments and report immediately to Secretary who will inform Family Support Committee.

• Pay taxes and insurance timely for all mortgages that have escrow accounts.

• Send out monthly payment statements.

• Reconcile all mortgage accounts monthly.

• Complete escrow analysis statement annually totaling all expenses from and contributions to affiliate escrow account . Work with Treasurer to develop projections of following year’s monthly payment amount required to reconcile any excess or deficiency in the account. Also, should include individual escrow balance reconciliation for each homeowner.

Cash and Donation Management

• Process donation receipts and deposit in bank within 5 days of receipt.

• Review daily remote and physical bank deposits.

• Record gifts in-kind.

• Record automated deposits and withdrawals per banking activity.

• Perform bank reconciliations on a monthly basis with someone from the Finance Committee.

• Work with Fund Raising Committee to reconcile donor gift reports to general ledger.

KNOWLEDGE, SKILLS, ABILITIES:

• Knowledge of entry level accounting.

• Accurate and timely data entry.

• Ability to proactively determine priorities and meet deadlines.

• Good written and verbal communication skills.

• Detail oriented and organized.

• Ability to maintain confidentiality.

• Collaborative team player.

• Computer skills in word processing, spreadsheets, databases and accounting software, including Excel and Word.

• Self-starter and ability to work independently with minimal supervision.

• QuickBooks experience.

• Follow HFH-CC Fiscal Safeguard Policy

EDUCATION:

• Bachelor’s degree in business administration with a concentration in accounting or Associate’s degree in bookkeeping or accounting preferred. Experience in the accounting field may be considered in place of a degree.

WORK ENVIORNMENT AND CONDITIONS:

• All work is performed indoors and at a desk in the HFHCC main office.

• Requires valid driver’s license and must meet company’s insurance requirements, driving to the bank to make deposits as required.

• Some tasks involve working with Board Members, while other tasks are performed independently and in a quiet setting.

• Long periods of sitting at a computer entering data.

Job Type: Part-time

Pay: $17.00 - $20.00 per hour

Expected hours: 12 – 15 per week

Work Location: In person

Salary : $17 - $20