Administrative Coordinator

Habitat for Humanity of La Pine Sunriver

Administrative Coordinator

Habitat for Humanity of La Pine Sunriver

Location: La Pine and Sunriver, Oregon

Employment Type: Full-Time

Reports to: Executive Director

Position Overview

The Administrative Coordinator plays a vital role in ensuring the smooth operation of

Habitat for Humanity of La Pine Sunriver’s administrative functions. This position is

responsible for bookkeeping, financial reconciliation, grant tracking, compliance

monitoring, and general office support. The Administrative Coordinator will work closely

with the Executive Director, accounting partners, and HR service providers to maintain

organizational efficiency and compliance with Habitat for Humanity International (HFHI)

policies.

Key Responsibilities

Financial & Bookkeeping Support

·        Manage daily bookkeeping, including accounts receivable (AR) and accounts

payable (AP).

·        Perform daily reconciliations with the ReStore. Track ReStore sales trends.

·        Process bank transactions and maintain accurate financial records.

·        Track grant expenses, ensuring proper documentation and financial accountability.

·        Monitor grant deadlines and reporting requirements to ensure compliance.

Administrative & Office Management

·        Work with the Executive Director to create and update policies and procedures.

·        Record donations and ensure donors receive proper acknowledgment.

·        Coordinate with contracted bookkeeping service and accountants (Deep Rootes)

·        for financial reporting and audits.

·        Assist with HR functions, including onboarding new employees and processing time cards in collaboration with the HR management company.

·        Maintain organized filing systems for volunteer and employee records.

·        Monitor and respond to inquiries on the main office phone line.

·        Oversee office supply inventory and procurement to ensure operational

·        efficiency.

Compliance & Reporting

·        Ensure compliance with HFHI guidelines and reporting requirements.

·        Track and maintain insurance reporting and requirements.

·        Support organizational compliance efforts, including financial, legal, and

·        operational policies.

Team & Executive Support

·        Provide general administrative support to the Executive Director, Associate

Construction Manager, and Program Manager.

·        Assist in coordinating meetings, preparing documents, and handling other

·        operational tasks as needed.

Qualifications & Skills

·        Experience: Minimum 2 years of administrative, bookkeeping, or office coordination experience (nonprofit and/or construction experience a plus).

·        Technical Skills: Proficiency in QuickBooks Online, Microsoft Products (Excel, Word, Outlook), and online banking.

·        Detail-Oriented: Strong organizational and time-management skills with attention to detail.

·        Financial Acumen: Familiarity with bookkeeping principles, grant tracking, and

financial reporting.

·        Communication: Strong written and verbal communication skills.

·        Team Player: Ability to work collaboratively in a mission-driven, community- focused environment.

·        Confidentiality: Demonstrated ability to handle sensitive information with discretion.

·        Must be willing and able to work in-person at our locations in Sunriver and La Pine.

Compensation & Benefits

·        Salary range $24-$27 per hour.

·        Benefits package including paid time off, holidays, and health insurance options.

·        Professional development opportunities.

·        The opportunity to contribute to a mission-driven organization making a lasting impact on affordable housing in the La Pine and Sunriver communities.