What are the responsibilities and job description for the Executive Assistant position at Hachman Construction?
Job Description
Job Description
Executive Assistant / Office Assistant
Hachman Construction
San Rafael, CA
Ready to make an impact? We're looking for a high-energy Executive Assistant / Office Assistant to join our team and help keep everything running like a well-oiled machine! If you thrive in a fast-paced environment, love being organized, and can juggle multiple priorities with ease, we want to meet you.
Learn more at : https : / / www.hachmanconstruction.com /
What You ' ll Do
- Act as the right-hand support to our leadership team, ensuring their day runs smoothly.
- Coordinate with retirement account vendors and handle sensitive administrative tasks with confidentiality and professionalism.
- Maintain organized schedules, including calendar management and meeting coordination.
- Oversee and manage all digital (Dropbox) and physical filing systems.
- Plan and execute monthly safety meetings, including selecting topics and preparing materials.
- Welcome new clients by preparing and distributing personalized welcome packets.
- Manage vehicle-related paperwork, including registration, insurance, and GPS tracking.
- Purchase and maintain office and kitchen supplies, coordinating with cleaning services as needed.
- Handle IT matters and call customer service with technology / connectivity / performance issues.
- Update and maintain company calendars, ensuring timely internal communication.
- Post pictures of completed projects and assist with job site signage orders.
- Assist with special projects and unexpected challenges, bringing creativity and resourcefulness to every task.
What We ' re Looking For
Why Join Us?
Ready to jump in and make a difference? Send your resume and a brief cover letter explaining why you're the perfect fit.
We can't wait to hear from you!
Job Posted by ApplicantPro
