What are the responsibilities and job description for the Accounts Payable Clerk position at Haddad Plumbing & Heating?
Company Overview
Haddad Plumbing and Heating Inc. has Been in Business for 25 Years Servicing New Jersey, New York City, and Westchester County in Mid-Rise and High-Rise buildings with Exceptional Work and a Proven Track Record. This is a Terrific Opportunity for a Well Organized and Outgoing Individual to have a Great Career in a Great Industry.
Essential Functions
Preferred Education and Experience
Haddad Plumbing and Heating Inc. has Been in Business for 25 Years Servicing New Jersey, New York City, and Westchester County in Mid-Rise and High-Rise buildings with Exceptional Work and a Proven Track Record. This is a Terrific Opportunity for a Well Organized and Outgoing Individual to have a Great Career in a Great Industry.
Essential Functions
- Data entry into Sage 100, Fishbowl, and Excel as well as other systems and databases as needed for both companies Haddad Plumbing & Heating Inc. and HP Services Inc.
- Review and process of all invoices and packing slips for appropriate documentation and payment.
- Validation of invoices and packing slips against purchase orders.
- Validation of materials received vs. purchase order and process discrepancies accordingly .
- Acts as liaison between bookkeeping department, purchasing department and warehouse.
- Coordinate time transfers between Exaktime, Sage, and Isolved.
- Verify sick/vacation time in Isolved for employees not clocked in and maintain weekly attendance and sick/vacation logs.
- Reconciliation of monthly vendor statements.
- Ensure all tax-exempt jobs are properly invoiced.
- Ensure all invoices match packing slip and purchase order pricing and quantity.
- Manages and processes all credits on accounts.
- Answer all vendor inquiries.
- Prepares weekly reports for the Finance Manager and CFO of all payables due.
- Weekly meeting with Finance Manager and CFO for payment schedules
- Prepares checks and payments to be sent to vendors.
- Ensures all overhead bills are paid promptly.
- Reconciles credit cards.
- Disputes charges that are unidentified or seek information from Finance Manager and CFO for any charges without receipt.
- Manages credit card log, ensures all documentation is complete and appropriate approvals are made and ensures copies of receipts are provided.
- Reconciles bank accounts.
- Maintain all accounts payable reports, spreadsheets and accounts payable files.
- Strong grasp of basic accounting principles.
- Proficient in Microsoft Office Suite; SAGE 100 experience is a plus.
- Strong organizational skills, including multitasking and time-management.
- Excellent written and verbal communication skills.
- Strong interpersonal skills; capable of working independently and collaboratively.
- Enthusiastic about learning and advancing within the company.
- High attention to detail and quick retention of new information.
- Punctual and dependable.
Preferred Education and Experience
- Associate’s degree in accounting, or one year of accounts payable or accounting experience, or an equivalent combination of education and experience.
- Bilingual in Spanish or Portuguese.
