Job Description
Job Description
Description : About Halcyon Home
Halcyon Home is dedicated to providing exceptional care and support to our clients and their families. We are seeking a highly organized and adaptable Executive Assistant / Personal Assistant to support our C-suite executives, particularly the CEO, ensuring seamless day-to-day operations both professionally and personally.
Job Summary
The Executive Assistant / Personal Assistant will serve as the hub of the operations team, ensuring smooth coordination between leadership, staff, and external stakeholders. This role requires exceptional organizational skills, a proactive mindset, and the ability to manage multiple priorities in a fast-paced environment. Additionally, the Executive Assistant will act as the point of contact during the CEO’s absence, ensuring that key matters are addressed efficiently.
Key Responsibilities
Manage schedules, calendars, and appointments for C-suite executives.
Prepare agendas, reports, and documents for meetings.Provide strategic counsel and administrative support to leadership.Act as the primary point of contact during the CEO’s absence, addressing inquiries and ensuring critical matters are handled.Coordinate travel arrangements, accommodations, and itineraries.Process credit card statements and expense reports.Complete professional presentations for internal and external use.Operations & Office Management :Serve as the central point of contact for the operations team, ensuring seamless communication and coordination.
Order and manage office supplies and vendor relationships.Assist with event planning and coordination for company events.Oversee social media presence and support marketing efforts as needed.Serve as a primary point of contact for Medicare-related communication.Send out monthly birthday and anniversary cards to employees.Personal Assistance to the CEO :Handle personal and family-related tasks to ensure smooth day-to-day operations.
Assist in managing household schedules, appointments, and arrangements.Why Join Halcyon Home?
Be at the heart of operations and play a key role in the success of the organization.A supportive and collaborative work environment.Opportunities for professional growth and development.The chance to make a meaningful impact by supporting a mission-driven organization.If you’re a proactive and resourceful professional looking for a dynamic role, we’d love to hear from you!
Apply today and become a valued member of the Halcyon Home team.
Requirements :
Qualifications & Skills
Previous experience as an Executive Assistant, Personal Assistant, or in a similar high-level administrative role.Strong organizational and time-management skills with the ability to multitask.Excellent communication and interpersonal skills.Proficiency in Microsoft Office, Google Suite, and social media platforms.Experience with Medicare communication and compliance (preferred).Ability to maintain confidentiality and handle sensitive information with discretion.A proactive, solution-oriented mindset with the ability to anticipate needs.Flexibility to adapt to dynamic work environments and changing priorities.
