Receptionist/Office Assistant

Job Overview
We are seeking a motivated and organized Receptionist/Office Assistant to join our team. This role is essential in providing exceptional customer support and ensuring smooth daily operations in the front office. The ideal candidate will possess strong communication skills, a friendly demeanor, and the ability to multitask effectively.

WORK SCHEDULE
This position is fulltime, M-F 8am – 5pm. This position is not available for work from home, as this person will be required to be in office 5 days/week. There is a 1hr lunch period from 12:00-1:00 pm.

REQUIRED SKILLS AND QUALIFICATIONS

· Basic understanding of administrative and clerical procedures and systems

· Excellent interpersonal and customer service skills

· Ability to answer multiple line phone and route calls where required

· Excellent listening and communication skills

· Attention to detail

· Maintain confidentiality of all company records

PREFERRED SKILLS AND QUALIFICATIONS

· Previous experience as a receptionist

· Basic knowledge of Microsoft products, Adobe (to edit. pdf’s)

· Working knowledge of copier/scanning equipment

· Real estate experience or knowledge in the field would be helpful (License not required)

RECEPTIONIST/OFFICE RESPONSIBILITIES

· 1st answering phones

· Greet clients, visitors, and guests

· Maintain all office and kitchen supplies and place orders when needed

· Maintain copier/scanner equipment

· Mail Processing

· Receive mail, documents, packages and courier deliveries and distribute items

· Perform administrative and clerical support tasks

· Assist with managing building, grounds, vehicle maintenance by making appointments and notifying management of schedule

· Handle special orders for the company

· Performs other duties as requested

REAL ESTATE RESPONSIBILITIES

· Help in maintaining the listing “Hold” notifications

· Enter data into the MLS software & update the MLS spreadsheet

· Act as a backup for online auctions

· Assist in loading equipment on day of auction

· Be an active member of the auction team for live auctions

· Scan real estate closing documents as needed

ACCOUNTING RESPONSIBILITIES

· Accounts Payable Assistance

· Help in verifying wire instructions with title companies

· Misc year-end assistance

· Assist accounting department with projects as needed

Join our team as a Receptionist/Office Assistant where your skills will contribute to creating a positive experience for our clients while supporting our operational needs!

Job Type: Full-time

Pay: $15.50 - $17.50 per hour

Expected hours: No less than 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Experience:

• Customer service: 1 year (Preferred)

Ability to Commute:

• Wabash, IN 46992 (Required)

Ability to Relocate:

• Wabash, IN 46992: Relocate before starting work (Required)

Work Location: In person

Salary : $16 - $18