What are the responsibilities and job description for the Academic and Student Affairs Coordinator position at Halifax Community College?
Description
The primary purpose and function of this position is to coordinate and provide administrative support to the division, which includes full-time and adjunct faculty and staff members.
Examples of Duties
Provide support and coordination for Academic & Student Affairs
- Assist with requests for leave and travel. Submit for approval and return appropriate document to faculty/staff in a timely manner. Notify faculty/staff when documents are approved.
- Process personal leave reports; compare them with approved leave requests.
- Receive and process field trip requests.
- Receive and process requisitions and enter into eprocurement as necessary.
- Maintain a catalog of all academic paperwork such as syllabi, contingency plans, class office schedules, program review, curriculum changes and guides, program of study.
- General typing and photocopying of various documents such as memos/correspondence, tests, handouts and materials for classes and outreach.
- Provide administrative supportive for organization and delivery of recruiting outreach and tours.
- Assist Deans of Academic & Student Affairs, when needed, to distribute agendas and take minutes for various meetings and other duties as assigned.
- Distribute mail and other information to faculty & staff.
- Order and maintain office supply inventory for faculty/staff.
- Assist with reporting faculty workloads and overloads.
- Document adjunct schedules, develop adjunct contracts, facilitate the approval process of adjunct contacts, coordinate with Payroll Department to support adjunct pay.
- Enter and maintain inventory of curriculum programs of study and provide support to the curriculum committee and faculty in the proposal submission process and NCCCS approval.
- Process and enter curriculum course schedules. Coordinate course schedule, distance learning and bookstore with course offerings.
- Coordinate room reservations for instructional areas, including college related needs. Manage locations, buildings and rooms in Colleague.
- Assist with planning and conduction of employee professional development organized by the Office of Academic and Student Affairs.
- Serve on College committees, participate in College events and activities.
- Perform other duties as assigned
Minimum/Required Qualifications
How to Apply
MUST READ
Special Instructions and Additional Information to Applicants: INCOMPLETE APPLICATIONS WILL NOT BE PROCESSED. Resumes are not accepted in lieu of state applications. "See Attached Resume", etc. will result in an incomplete application. Resumes, cover letters, and all transcripts listed on application must be uploaded with your application or this will also result in an incomplete application. Official transcripts must be submitted to the Human Resources Director within (15) days upon hiring. All applications must be submitted directly via our online application system at https://www.schooljobs.com/careers/halifaxcc. Applications submitted through third party sites will not be accepted. If multiple applications are submitted to an individual posting, only the most recent application received prior to the posting close date will be accepted. To receive credit, all relevant experience must be included in the work history section of the application. Any information omitted from the application but included in the resume will not be considered for qualifying credit. Persons eligible for Veteran's Preference must submit a copy of Form DD-214.
