Payroll/Accounts Payable Technician

Description

Under the supervision of the Chief Financial Officer/Director of Business Services, the Payroll/Accounts Payable Technician is responsible for processing and timely delivery of vendor payments and monthly payroll. The position has delegated responsibility to analyze data for accuracy, to problem-solve, and to interpret regulations. The Payroll/ Accounts Technician position is responsible for the timely submission of required reporting of financial information on a timely basis. Manages the receptionist desk.

Examples of Duties

Accounts Payable Duties:

• Responsible for the vouchering and payment of all invoices, contracts, travel, and requests for reimbursement for State, Institutional, and County funds.
• Responsible for reviewing all requests for payment to ensure accuracy of pricing, supporting documentation provided, and compliance with state accounting procedures.
• Responsible for reconciliation process with P-Cards-notification, processing, and payment.
• Maintains the check copy files for State, Institutional, County, and Foundation funds.
• Manages the Receptionist desk. Submits all required documents for the Council of Aging.
• Prepare monthly, quarterly, and annual tax reporting to IRS and NC Department of Revenue as required including year-end 1099 tax forms.
• Perform other duties as assigned by the CFO.
• Must receive required hours of professional development as set forth in the HCC Personnel Manual.
• Serve on various College committees as assigned.
• Must provide excellent customer service to internal and external customers.

• Compute and process all payrolls to ensure accuracy and that appropriate deadlines are met.
• Verify, computer, and process all departmental payroll data; enter hours to be paid; resolve any discrepancies with each department.
• Ensure that the proper payroll account code is used for all employees (full-time & part-time)
• Compute and electronically transmit direct payroll deposits to include preparation of deposit notices for the employee and verification with bank.
• Reconcile all benefits deduction invoices with employee deductions and process deduct vouchers.
• Prepare & submit all retirement and tax reports to include federal withholding deposits, FICA deposits, state withholding deposits, and all monthly and quarterly tax reports in accordance with all federal, state, and local regulations and guidelines.
• Prepare calendar year-end payroll reports including W-2 reporting.
• Prepare reports for fiscal year-end purposes to include payroll accruals, leave accruals, and any other payroll related reports.
• Complete reports as required by the NCCCS, the NC State Auditor, the NC State Controller, and other governmental agencies in a timely manner.
• Works closely with other members of the college to maintain accreditation standards with the Southern Association of Colleges & Schools (SACS) and other program accrediting bodies.
• Supports the mission of the College and Financial Services Department.

Minimum/Required Qualifications

Minimum Education and Training

• Bachelor’s degree from an accredited college or university in Accounting, Business Administration, or related field.

• OR Associate’s degree in Accounting or Business Administration and 2 years of experience in payroll/accounts payable.

• Community College experience in Payroll and or Accounts Payable
• Colleague experience

How to Apply

MUST READ
Special Instructions and Additional Information to Applicants:
INCOMPLETE APPLICATIONS WILL NOT BE PROCESSED.
Resumes are not accepted in lieu of state applications. "See Attached Resume", etc. will result in an incomplete application. Resumes, cover letters, and all transcripts listed on application must be uploaded with your application or this will also result in an incomplete application. Official transcripts must be submitted to the Human Resources Director within (15) days upon hiring. All applications must be submitted directly via our online application system at https://www.schooljobs.com/careers/halifaxcc.
Applications submitted through third party sites will not be accepted. Application packets for employment must be submitted by 5:00 p.m. on the closing date. If multiple applications are submitted to an individual posting, only the most recent application received prior to the posting close date will be accepted. To receive credit, all relevant experience must be included in the work history section of the application.
Any information omitted from the application but included in the resume will not be considered for qualifying credit. Persons eligible for Veteran's Preference must submit a copy of Form DD-214.