What are the responsibilities and job description for the Office Administrator (Part-Time) position at Haller Enterprises?
Company Overview
Are you looking for a career with a family-oriented company that values your growth? Consider joining our winning team at Haller! We provide competitive benefits, reward performance, and are positioned to grow and thrive for years to come. Our philosophy is to enrich the lives of our team, our customers, and the communities we serve. We want our employees to enjoy coming to work every day - work should not be a chore! If Haller sounds like the right fit, we would love to hear from you.
We are hiring an Office Administrator for our Lititz Office. This position is a unique and dynamic role covering a diverse range of responsibilities across multiple areas in the company. This position is part-time working 25-30 hours per week. General schedule of 8:00 AM to 12:00 PM Monday-Friday. Additional hours may be required during peak seasons.
What You Will Do:
- Produce and distribute correspondence memos, letters, faxes and forms.
- Order Office Supplies.
- Manage department equipment, supplies and office space as directed.
- Process Outgoing Mail (Operate Mail Machine).
- Process, Sort and Distribute Incoming Mail.
- Daily run to Lititz Post Office.
- Distribute Incoming/Outgoing Branch Inter-Office Envelopes/Mail, etc.
- Scan Invoices for Accounts Payable.
- View & Extract Invoices from Accounting System - Accounts Payable - E-Mail Inbox.
- Envelope Accounts Payable Checks.
- Add, Change, Update and Delete Employee information in the Haller Employee Directory.
- Update Contact Numbers (Excel) - Add, Update, Delete Employees.
- Laminate - Prints, etc.
Why You Will Love Working for Us:
- Customizable medical benefits starting on day one including company paid Life Insurance, Long-Term Disability
- Company contribution to 401(k) and HSA's
- Company-paid Employee Assistance Program
- Company provided technology
- Company-sponsored activities
- Ongoing career development
- Outstanding company culture based on Haller's Mission/Vision/Values
- No micromanagement: Empowerment is one of our core values, and we trust you to do your job
What We Need from You:
- High school diploma or general education degree (GED); one to three years related experience and/or training; or equivalent combination of education and experience.
- 2 Years of Administrative experience highly preferred.
- Knowledge of a variety of computer software applications, such as but not limited to, Microsoft Offices, as well as general computer skills.
- General accounting knowledge.
- Excellent communication and people skills.
- Tactfulness and diplomacy.
- Organizational and multi-tasking skills.
- Recognition of the importance of details and how they play into the big picture.
- Independence to plan, prioritize, and organize a diversified workload.
Equal access to programs, services, and employment opportunities are available to all persons without regard to race, color, religious creed, ancestry, age, sex (including pregnancy, sexual orientation, and gender identity), national origin, handicap or disability, the use of a support animal, genetic information or any other basis protected by federal, state, and/or local law.
By the Americans with Disabilities Act and/or applicable state and local laws, applicants requiring reasonable accommodations for the application and/or interview process should notify the Human Resources and Talent Acquisition Department. Examples of reasonable accommodations include making a change to the application process, providing written materials in an alternate format such as braille, large print, or audio recording, using a sign language interpreter, and using specialized equipment of modifying testing conditions.
Job Type: Part-time
