What are the responsibilities and job description for the Receptionist/Administrative Assistant position at HallerColvin PC?
Receptionist/Administrative Assistant
The firm is seeking a Receptionist/Administrative Assistant who is polished and professional with high standards of customer service excellence. This role includes responsibilities such as:
- Maintain a professional environment at reception;
- Greet, welcome, and announce clients and visitors to the office;
- Prepare daily conference room schedule;
- Answer internal and external calls;
- Take/transmit messages for office personnel, clients, and visitors;
- Maintain organization of all reception-related processes;
- Perform various administrative tasks such as filing and scanning documents;
- Unload dishwasher in the mornings and keep coffee brewing all day;
- Order food for meetings and other office events;
- Assist with daily email distribution of various communications;
- Supply inventory and ordering;
- File preparation, process conflict checks, and close files;
- Input attorney time sheets;
- Process dictation and/or written drafts and revise documents as needed; and
- Maintain a positive attitude in stressful situations.
Required Qualifications for Receptionist:
- Receptionist experience in a professional office (1 year minimum);
- High school diploma or equivalent;
- Possess expertly crafted time management skills;
- Professional attitude and appearance;
- Excellent communication skills both verbal and written;
- Self-motivated and interpersonal skills to interact with multiple attorneys and clients;
- Maintain strong sense of confidentiality and ability to exercise sound judgment;
- Proficient computer skills, knowledge of Microsoft Office 365;
- Experience working in a law firm a plus; and
- Ability to communicate in basic Spanish a plus.
Job Type: Full-time (40 hours weekly) 8:00 am-5:00 pm Monday-Thursday, and Friday 8:00 am-2:30 pm; lunch daily from 1:00 pm-1:30 pm
Job Type: Full-time
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Health insurance
- Health savings account
- Life insurance
- Parental leave
- Retirement plan
Schedule:
- Monday to Friday
Work Location: In person