What are the responsibilities and job description for the Legal Receptionist position at Halliday, Watkins, & Mann, P.C?
Halliday, Watkins & Mann, P.C. (“HWM”) is a multi-state law firm specializing in providing legal services to the mortgage banking industry. With a strong presence in several states, including Alabama, Alaska, Colorado, Georgia, Idaho, Illinois, Louisiana, Minnesota, Mississippi, Montana, Nebraska, North Dakota, South Dakota, Utah, Wisconsin, and Wyoming. HWM handles a range of legal matters such as foreclosures, bankruptcy, replevin, evictions, collections, and REO closings.
Role Description
This is a full-time role for a Legal Receptionist. The Legal Receptionist will be responsible for various day-to-day tasks, including but not limited to managing phone calls, greeting clients, scheduling appointments, maintaining records, and assisting with legal document preparation.
Duties
- Answering, screening, and forwarding incoming phone calls
- Utilizing the firm’s case management system to log calls and notify others to call parties back
- Provide basic and accurate information in-person and via phone/email
- Perform other clerical duties such as filing, transcribing, faxing, monitoring firm’s “info” inbox
- Receiving visitors at the front desk by greeting, welcoming, directing, and announcing them appropriately
- Receiving and sorting daily mail
- Ensure the reception area is tidy and presentable
- Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook)
Qualifications
- Strong communication skills, both verbal and written
- Experience with receptionist duties, including greeting clients and managing phone calls
- Excellent phone etiquette
- Attention to detail and strong organizational skills
- Ability to handle confidential information with discretion
- Proficiency in Microsoft Office Suite
- Experience in the legal industry is a plus
Benefits
- 401(k)
- 401(k) matching
- Dental insurance
- Vision insurance
- Health insurance
- Health savings account
- Unlimited Paid time off
- Retirement plan
- 12 paid holidays
- UPTO Plan
Schedule
- 8-hour shift
- Monday to Friday
Location: Salt Lake City, UT
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- Monday - Friday
- 8 hour shift
Work Location: Mendota Heights, MN
