What are the responsibilities and job description for the Business Office Manager - Brigham House Assisted Living position at HallKeen Assisted Living Communities LLC?
Job Title: Business Office Manager
Location: Brigham House Assisted Living Community Watertown, MA 02472
Hours: Full Time
Job Description:
The Business Office Manager is responsible for the day-to-day management of the business office, including: processing payroll and employee benefits; personnel file maintenance; and residents’ personal needs accounts. Also responsible for accounts payable & accounts receivable and assures compliance of all but not limited to tax credit rules and regulations.
Duties and Responsibilities:
Oversee the day-to-day processes within the business office including accounts receivable for residents, accounts payable, payroll for employees, and human resources administration
Maintain employee files
Assure compliance in human resources with regulatory and company practices.
Complete staff training and orientation as needed
ADP processing
All financial admissions and discharge processes for the faculty
Assist as needed with each step of the admissions process, including paperwork and meeting with family members
Assist in the development of the annual budget.
Maintain resident records
Comply with and understand all tax credit preparation and recertification process
Complete and process third party verifications.
GAFC billing
Process monthly rent roll
Accounts receivable/Supervise Accounts payable
Create and print sheets, memos, correspondence, reports, and other documents when necessary as requested by the Executive Director.
Comply with all company policies and procedures and any state and federal policies that apply.
Executing other tasks to support the overall business as reasonably requested or assigned by the Executive Director.
Qualifications:
Candidate must possess a relevant degree from an approved institution or equivalent experience
Must have a minimum of 2 year of experience in an assisted living office setting
Previous managerial experience preferred
Must be proficient with computers and software applications
Must have effective written and oral communication skills
Must possess excellent organizational skills and multitasking abilities
Must consistently demonstrate sound judgment in the day-to-day operations and interaction with associates and residents
Must project a positive and professional image at all times
Must enjoy working with the senior population
Working Conditions (travel, hours, environment)
Full time; possible overtime, with regularly scheduled weekend hours/ car required (Must have valid driver license)
Benefits:
Full time position offers a competitive benefit program to include Medical, Dental, Vision, Health FSA, Dependent Care FSA, Short-Term Disability, Long Term Disability, Life Insurance, Home and Auto Discount program, Vendor Discount Program, 401(k) with matching contribution, Accrued Vacation, Sick, and Personal time and Paid Holiday Benefit. Employee referral bonus, and resident referral bonus.
