What are the responsibilities and job description for the Business Office Manager - Brigham House position at HallKeen Management?
Job Title: Business Office Manager
Location: Brigham House Assisted Living Community Watertown, MA 02472
Hours: Full Time
Job Description:
Business Office Manager is Responsible for day-to-day management of the business office including:
processing payroll and employee benefits, personnel file maintenance, and residents’ personal needs
accounts. Responsible for accounts payable & accounts receivable and assures compliance of all but not
limited to tax credit rules and regulations.
Duties and Responsibilities:
Oversees the day-to-day processes within the business office including accounts receivable for residents,
accounts payable, payroll for employees, and human resource administration
Maintains employee files
Assures compliance in human resources with regulatory and company practices.
Completes staff training and orientation as needed
ADP processing
All financial admissions and discharge processes for the faculty
Assist as needed with each step of the admissions process, including paperwork and meeting with family
members
Assist in the development of the annual budget.
Maintains resident records
Complying and understanding all tax credit preparation and recertification process
Completing and processing third party verifications.
GAFC billing
Processing monthly rent roll
Accounts receivable/Supervise Accounts payable
Create and print sheets, memos, correspondence, reports, and other documents when necessary as
requested by the Executive Director.
Comply with all company policies and procedures and any state and federal policies that apply.
Executing other tasks to support the overall business as reasonably requested or assigned by the
Executive Director.
Qualifications:
Candidate must possess a relevant degree from an approved institution or equivalent experience
Must have a minimum of 2 year of experience in an assisted living office setting
Previous managerial experience preferred
Must be proficient with computers and software applications
Must have effective written and oral communication skills
Must possess excellent organizational skills and multitasking abilities
Must consistently demonstrate sound judgment in the day-to-day operations and interaction with
associates and residents
Must project a positive and professional image at all times
Must enjoy working with the senior population
Working Conditions (travel, hours, environment)
Full time; possible overtime, with regularly scheduled weekend hours/ car required (Must have valid
driver license)
Benefits:
Full time position offers a competitive benefit program to include Medical, Dental, Vision, Health FSA,
Dependent Care FSA, Short-Term Disability, Long Term Disability, Life Insurance, Home and Auto
Discount program, Vendor Discount Program, 401(k) with matching contribution, Accrued Vacation,
Sick, and Personal time and Paid Holiday Benefit. Employee referral bonus, and resident referral bonus.
If you are interested in applying or know someone to refer for the position please e-mail resume to
Bert Pelletier at bpelletier@hallkeen.com
