What are the responsibilities and job description for the Accounting Assistant position at Halron Lubricants?
Halron Lubricants a growing, family-owned company is seeking a highly motivated Accounting Assistant to join our team in Green Bay, WI.
POSITION DESCRIPTION SUMMARY: Responsible for the accuracy and timeliness of daily accounts receivable postings, general AR related accounting, backing up credit manager when needed, and assisting with both general ledger and accounts payable related functions when needed.
Full-time, 8:00 am – 5:00 pm, Monday – Friday, flexible as requested when in accordance with team coverage.
ESSENTIAL JOB FUNCTIONS:
Daily database accounting responsibility:
- Posting customer payments to appropriate accounts and depositing checks electronically into our bank account.
- Running and posting of credit card customer payments daily.
- Posting of daily ACH payments into our account daily.
- Preparing and posting of miscellaneous and recurring items/charges.
- Researching and reconciling customer accounts as necessary and contacting customers to notify them of variations between balance and payment.
- Scanning of various documents into our capture system.
- Posting of national credits to relieve AR daily as payments are received from the various national account programs we work with.
- Verifying invoicing status daily to ensure all invoices are updated and sent to customers daily.
- Assisting or processing of Spiff’s for our Wynn’s sales staff.
- Processing/invoicing internal charges made to our accounts receivable for garage related expenses.
- Assisting credit manager with setting up accounts and new shipping locations.
- Assisting credit manager with follow up on past due accounts receivable aging (mostly sending e-mails).
- Assisting credit manager with follow up and releasing of orders when needed.
- Verifying daily deposits to daily database cash posting
- Daily pick-up of mail from post office (mileage reimbursed).
- Fielding incoming calls from customers regarding missing invoices, questions with regards to their balances, etc.
Monthly Accounting Responsibilities:
- Performing month-end procedures through statement print (reviewing small balance reports, open late charge only reports, key-off reports, etc.)
- Balancing and closing out the accounting month
- Preparing customer statements and overseeing mailing
- Database cleanup projects/maintenance as assigned
- Assists the Accounts Payable position including entering vendor invoices, running of registers, printing checks for payment, scanning documents into our system, and various other duties as needed
- Performs additional related duties as requested or required.
- Accounting and tax projects as assigned (helping with sales tax filing if needed).