Facilities Asset and Contract Manager (4241-06)
Work Location : Cincinnati, OH
Your Benefits Working for Hamilton County!
- Starting Pay : $72,925 Annually
- Generous Paid Time Off : 11 Paid Holidays, Immediately Begin Accruing Paid Vacation and Sick Time, Earned Personal Days, and Paid Parental Leave.
- Ohio Public Employee Retirement System which includes 14% Employer Contribution and a defined benefit option.
- Highly Competitive and Comprehensive Benefits Package : Medical, HRA, Dental, Vision, Employer-Paid Life Insurance, Long-Term Disability, Tuition Reimbursement, Public Service Loan Forgiveness Eligibility, Free On-Site Parking, Wellness Incentives, robust Employee Assistance Program, access to Free Medical and Rx through Marathon Health, plus expansive Behavioral and Mental Health Resources, and More!
As the Facilities Asset and Contract Manager at Hamilton County, you'll oversee contract management, real estate properties, and physical inventory within the Facilities Department. Your responsibilities will include preparing and coordinating contracts, managing real estate transactions, maintaining inventory records, and ensuring compliance with relevant regulations and policies
Summary of Job Duties :
Prepares contracts and coordinates the contract approval process for all assigned agreements. Tracks contract processing for the entire department (vendor, contract type, term, cost, etc.) utilizing electronic database (i.e., formats contracts, sets provider requirements, negotiates and facilitates department processes and procedures; provide legal advice and consultation to department management as it relates to contracted services when issues arise in coordination with the Prosecutor's office; coordinate department procurement advertisement documents (Request for Proposals, Request for Qualifications, Invitations to Bid, etc.) and contract legal review processes with the Prosecutor's Office to ensure legality and effective language in contractual documents to ultimately obtain Approved as to Form documents; specifies contract provisions such as terms for renewal, termination, and measurable performance indicators; collaborates with staff in the planning and development of contracts, budgeting, and monitoring payments); negotiates contracts with providers; oversees service level agreements (SLAs) and memos of understanding (MOUs); monitors accountability and data collection from contract agencies to adhere to federal, state, local, and Board requirements; identifies and coordinates funding sources for services provided by contract agencies; coordinates with the County's Purchasing Department to assure adherence to contract quality assurance requirements.Serves as the Facilities Director Designee to County-leased properties (e.g., plans and analyzes County space needs for leased properties; explores potential leases, purchases and / or sales solutions; writes requests for proposals and ensures Americans with Disabilities Act, Davis Bacon Act (if applicable) and Prevailing Wage requirements (if applicable) are met as it relates to County Leased properties); establishes payment schedule for property owners, appraisers, etc.; verifies payment arrival and investigates non-payments and late payments; files tax exemptions for County- owned property; researches and obtains information pertaining to real estate (e.g., conducts market research; arranges for property surveys and market analysis; researches property ownership; obtains property descriptions); prepares and / or obtains necessary resolutions; negotiates real estate acquisitions, dispositions and leases; prepares necessary documents and purchase contracts; arranges and / or attends closing of real estate acquired; may initiate legal suit to obtain property from owner; maintains and updates the Real Property Management Plan; updates property database in ARCHIBUS module; meets with the Facilities Director on a weekly basis and provides a written report on statuses of open issues related to property items listed above and assigned contracts; provides annual report to the BOCC; receives and redistributes tax bills to other appropriate County Departments for payment; prepares documents to secure tax exemptions; provides a weekly report of activities.Plans and schedules acquisition of property for construction, maintenance and other assigned projects that may not be assigned to Facilities Project Management or Facilities Management; determines procedures and objectives to obtain property for public use; prioritizes project assignments based on project time limits; meets with and responds directly to officials regarding real estate acquisitions; interacts with MSD on property matters including leases, sales, and acquisition of properties; confers with contract appraisers, Prosecutor's Office and property owners; may testify in legal proceedings.Oversees and manages the department's annual physical and capital assets inventory process. Ensuring that the required report is submitted to the County Auditor's Office on an annual basis within the timeframe communicated each year from the Auditor; assists the Support Services Division in providing training and support to other departments and elected officials for use of the Archibus software inventory module; ensures inventoried items are tagged that become obsolete or designated as disposal items for auction; ensures the coordination of auctioning equipment with the Purchasing Department.Create new departmental procedures when new processes are identified to document the steps of the process to ensure consistent and efficient completion of the specific task; review the department's existing procedures on an annual basis to ensure they are kept up to date and current; make changes to existing department procedures when necessary; ensure all department procedures are in compliance with local ordinances, Federal / State laws, rules and regulations, Board policies and procedures, and SLAs.Develops, updates, and maintains a master list of Professional Service Agreements, Construction Contracts, Service Agreements, State Contracts, Cooperative Purchasing Program Contracts, GSA agreements, etc. for the entire Department used for the purchasing of goods and servicesParticipates in budget and strategic planning for the Department as it relates to the utilization of contract providers; works on pilot programs and other special projects; performs other related duties as required or assigned.Serves as the department's main contact for receiving and coordinating fulfillment of FOIA or public records requestsPerforms other duties as assigned.Demonstrates regular and predictable attendance.Requirements :
Bachelor's Degree in Business Administration or Public Administration. Equivalent experience may be substituted.5 years of experience directly related to contracts management, and / or real estate management experience, knowledge and understandingTraining and / or experience which evidences an advanced knowledge of government contracting terms and practices, intellectual property protection issuesTraining and / or experience which evidences a thorough knowledge of real estate law and contract negotiation techniques, and regulatory complianceOr equivalentExtensive public / community relations beneficialValid driver's license issued by the state of residency.Preferred Qualifications :
Real Estate License and / or Law License.Experience with professional service contracts, facilities maintenance agreements, construction contract documents and license agreements.Juris Doctor (JD) degreeCertified Project Manager (CPM), Project Management Professional (PMP) or similar certification in the field of Project Management.Certified Diversity, Equity and Inclusion Practitioner or similar certification in the field of Economic Inclusion and Equity.1000 Main St. Cincinnati, Oh. 45202
Fulltime 40 hours / week
Deadline to Apply : Open Until Filled
Salary : $72,925
