What are the responsibilities and job description for the Finance Specialist position at Hamilton County, Ohio?
Finance Specialist
Our mission is to provide quality customer service to the people of Hamilton County, promote access to justice for all, manage financial services for the justice system, and ensure the integrity, preservation, and accuracy of our court records while providing fair and timely access to them. The Clerk’s Office is committed to our 200 employees. We strive to create a work environment where employees thrive, engage, feel supported, and find community. We aim to be the employer-of-choice for public sector employees in the region by purposefully defining our culture, providing professional training and personal growth opportunities, recognizing and rewarding performance, and encouraging our employees to innovate and lead.
REPORTS TO:
Chief Financial Officer
STATUS:
Full-time, 35 hours/week, non-exempt, unclassified
JOB LOCATION:
Hamilton County Courthouse
HOURS:
Monday – Friday; 8:00 am – 4:00 pm
TRAVEL REQUIREMENTS:
No travel required
STARTING PAY RATE:
$24.39 per hour
SUPERVISORY RESPONSIBILITIES:
No
JOB OVERVIEW:
The Finance Division within the Hamilton County Clerk of Courts is responsible for managing financial operations and ensuring compliance with accounting principles and policies. The Financial Analyst plays a pivotal role in supporting the financial integrity and operational efficiency of the organization. Reporting to the Chief Financial Officer, this position oversees a range of financial and administrative functions, including payment processing, procurement, vendor management, and data reporting.
We are seeking a candidate who shares our vision for maintaining financial accountability and delivering outstanding service, while representing our core values of respect, integrity, kindness, and a commitment to serving others. The ideal candidate will bring:
- A Detail-Oriented Approach – Demonstrates a commitment to accuracy and precision in financial reporting and operational processes.
- Proactive Problem-Solving Skills – Investigates discrepancies and develops solutions to enhance financial controls and efficiency.
- Strong Organizational Skills – Excels at managing multiple responsibilities, maintaining records, and ensuring compliance with auditing and retention policies.
- A Team-Oriented Mindset – Thrives in a collaborative environment, supporting colleagues and contributing to the overall success of the Finance Division.
This role is ideal for a motivated professional who is eager to contribute to a dynamic and impactful environment by ensuring financial and operational excellence.
ESSENTIAL DUTIES:
60% Financial Operations and Compliance
- Process and reconcile payments, invoices, and expenses to maintain financial accuracy.
- Investigate and resolve payment discrepancies.
- Manage organizational credit cards and reconcile expenses.
- Oversee purchasing, procurement, and compliance processes.
- Handle pay-ins, internal transfers, and account vouchers for the Finance Department.
- Ensure compliance with financial policies, including the finance retention policy for recordkeeping.
- Monitor and reconcile monetary transactions to ensure accuracy and adherence to auditing requirements.
25% Vendor and Asset Management
- Manage vendor accounts, including registration, updates, and payments.
- Monitor copier inventory, lease agreements, and associated costs.
- Oversee postage accounts and process annual payments.
- Maintain inventory of supplies and approve orders.
15% Reporting and Support
- Prepare reports on expenditures and budget-related activities.
- Maintain detailed and organized records for historical and audit purposes.
- Assist with various administrative and clerical tasks to support office operations.
- Generate reports from the court management system to determine payment amounts, create supporting documentation, and process payments to nonprofit organizations funded through collected court fees.
- Provide support to the Finance and Audit Manager in their absence and assist the Chief Financial Officer as needed.
- Safeguard confidential information and uphold the organization's values.
OTHER DUTIES AS ASSIGNED
PREFERRED SKILLS:
Knowledge of:
- Financial and bookkeeping software, with the ability to adapt to new tools as needed.
- Fiscal management practices, including budgeting and procurement processes.
- Finance and accounting principles, industry standards, and emerging trends.
- Statistical data collection, analysis, and interpretation to inform decision-making.
Ability to:
- Build and maintain relationships with individuals from diverse backgrounds, characteristics, and perspectives, fostering an inclusive and respectful workplace.
- Demonstrate a professional demeanor at all times and align actions with the office’s core values: respect, integrity, fairness, kindness, and service to others.
- Learn and apply principles of county budgeting, administration, and applicable financial regulations.
- Navigate and comply with federal, state, and local regulations relevant to the role.
- Use financial software and tools to calculate, analyze, and identify sources of discrepancies.
- Handle sensitive and confidential information with discretion and professionalism.
- Work effectively both independently and as part of a collaborative team.
- Set goals proactively, prioritize tasks, and consistently meet deadlines.
Skilled in:
- Clear, concise, and effective communication, tailored to different audiences and styles.
- Advanced use of Microsoft Excel (e.g., pivot tables, data analysis tools) and Microsoft Word.
- Interpersonal relationship-building, fostering trust and collaboration.
- Preparing accurate and detailed financial reports with an emphasis on clarity and utility.
- Identifying issues, troubleshooting problems, and implementing effective solutions.
- Time management and organizational skills to handle multiple priorities.
QUALIFICATIONS:
- High school diploma or equivalent; 1–3 years of experience in accounts receivable, accounts payable, bookkeeping, or financial operations; experience with financial management software; or an equivalent combination of education, experience, and training which provides the required knowledge, skills, and abilities.
PHYSICAL DEMANDS & WORKING CONDITIONS:
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This is a sedentary job and the employee will sit 75% of their workday. The employee is expected to use a computer keyboard for extended periods of time and lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
The Hamilton County Clerk of Courts is committed to providing a work environment where all employees are treated fairly and equally in all terms and conditions of employment, and all decisions concerning Clerk employees or applicants shall be made without regard to race, sex, gender identity, religion, national origin, sexual orientation, age or disability. We have zero tolerance for violations of employee rights, harassment or discrimination based on any of the above criteria.
Salary : $24
