What are the responsibilities and job description for the Human Resources Generalist position at Hamilton County, Ohio?
HUMAN RESOURCES GENERALIST
Our mission is to provide quality customer service to the people of Hamilton County, promote access to justice for all, manage financial services for the justice system, and ensure the integrity, preservation, and accuracy of our court records while providing fair and timely access to them. The Clerk’s Office is committed to our 200 employees. We strive to create a work environment where employees thrive, engage, feel supported, and find community. We aim to be the employer-of-choice for public sector employees in the region by purposefully defining our culture, providing professional training and personal growth opportunities, recognizing and rewarding performance, and encouraging our employees to innovate and lead.
REPORTS TO:
Chief Human Resources Officer
STATUS:
Full-time, 35 hours per week, exempt, unclassified
JOB LOCATION:
Hamilton County Courthouse
HOURS:
Monday – Friday; 8:00 am – 4:00 pm
TRAVEL REQUIREMENTS:
None
STARTING PAY RATE:
$29.72 per hour
SUPERVISORY RESPONSIBILITIES:
No
JOB OVERVIEW:
The Human Resources Division within the Hamilton County Clerk of Courts plays an important role in fostering a compliant, inclusive, and supportive workplace. Reporting to the Chief Human Resources Officer, the Human Resources Generalist leads efforts in managing core human resources functions, including employee relations, recruitment, compliance, and administrative operations. This role is instrumental in advancing the agency’s mission by ensuring operational excellence, employee well-being, and adherence to legal and regulatory standards.
We are seeking a candidate who shows our commitment to integrity, innovation, and collaboration. The ideal candidate will bring:
- A Strong Attention to Detail – Ensures accuracy and thoroughness in managing personnel records, administering policies, and executing human resources programs.
- Dedication to Compliance – Demonstrates a deep understanding of employment laws and regulations, maintaining the highest standards of legal and ethical practices across all human resources processes.
- An Inclusive Approach to Recruitment – Values diversity and equity, facilitating effective hiring practices that support the organization’s vision and attract top talent.
- A Problem-Solving Mindset – Excels in analyzing data, resolving employee concerns, and recommending actionable improvements to enhance workplace culture and efficiency.
This role is ideal for a motivated human resources professional who thrives in a dynamic environment, values continuous improvement, and seeks to make a meaningful impact within the organization.
ESSENTIAL DUTIES:
35% Compliance
- Administers Family Medical Leave, Americans with Disability Act and Parental Leave claims handling employee communication, eligibility, documentation, and leave tracking.
- Manages workers’ compensation cases, including employee interviews, and documentation.
- Handles unemployment claims and ensures compliance with Equal Employment Opportunity, Family Medical Leave, and other regulations.
- Conducts regular audits of human resources processes, personnel files, and compliance documentation to identify and correct discrepancies.
- Coordinates internal and external audits related to employment practices and compliance standards.
35% Recruiting
- Manages recruitment for all agency positions, including creating job descriptions, posting advertisements, and coordinating hiring with department heads.
- Plans and participates in job fairs, diversity events, and networking opportunities.
- Screens, interviews, and facilitates hiring for qualified candidates.
- Prepares offer letters, conducts background checks, and verifies employee eligibility.
- Leads new employee orientations and training while coordinating ongoing staff development.
- Tracks and documents compliance with training and work assessments.
- Responds to employment-related inquiries and ensures compliance with laws and agency policies.
20% Human Resources
- Administers and executes human resources programs, including compensation, benefits, leave, disciplinary actions, investigations, performance, morale, safety, and training.
- Maintains accurate personnel records and ensures proper documentation for all transactions.
- Serves as a witness during disciplinary meetings, terminations, and investigations.
- Develops and updates personnel policies, employee handbooks, and procedural manuals.
- Ensures compliance with local, state, and federal laws.
- Prepares human resources reports, calculates service time, and handles confidential information.
10% Administrative
- Conducts exit interviews and addresses employee concerns, including complaints and harassment allegations.
- Verifies employment for external organizations.
- Analyzes human resources data to recommend corrective actions and improvements to management.
OTHER DUTIES AS ASSIGNED
Knowledge of:
- Principles and practices of human resources management, including recruitment, employee relations, and training.
- Local, state, and federal employment laws and regulations.
- Civil Service laws, regulations, and procedures.
- Affirmative action planning and equal employment opportunity compliance reporting.
- Compensation, benefits, and leave administration.
- Worker’s Compensation and Unemployment Compensation policies and procedures.
- Payroll practices and general accounting principles.
- Labor market data and employment trends.
- Personnel administration and employee benefits programs.
- Safety practices, procedures, and occupational health standards.
- Records management and confidentiality protocols.
- Effective communication principles, including English grammar, spelling, and composition.
Ability to:
- Administer and coordinate a wide range of human resources programs and policies effectively.
- Interpret and apply employment laws, agency policies, and Civil Service regulations consistently and fairly.
- Conduct effective recruitment efforts, including writing job descriptions, organizing hiring events, and evaluating candidates.
- Handle sensitive employee issues, including complaints, harassment allegations, and disciplinary matters, with tact and discretion.
- Facilitate training programs and manage employee development initiatives.
- Analyze data, identify trends, and provide actionable recommendations for continuous improvement.
- Maintain accurate and organized records, ensuring confidentiality and compliance.
- Communicate effectively, both verbally and in writing, with diverse audiences.
- Build and maintain positive relationships with employees, supervisors, and external stakeholders.
- Manage multiple priorities in a fast-paced environment while meeting deadlines.
QUALIFICATIONS:
- High school diploma or equivalent; and
- 2 years of professional experience in an office environment; and
- 4 years of human resources experience; and
- a certification from the Human Resources Certification Institute or the Society for Human Resource Management; or
- any equivalent combination of education, certification, experience and training which provides the required knowledge, skills and abilities.
PHYSICAL DEMANDS & WORKING CONDITIONS:
- This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This is a sedentary job and the employee will sit 75% of his/her workday. The employee is expected to use a computer keyboard for extended periods of time and lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
The Hamilton County Clerk of Courts is committed to providing a work environment where all employees are treated fairly and equally in all terms and conditions of employment, and all decisions concerning Clerk employees or applicants shall be made without regard to race, sex, gender identity, religion, national origin, sexual orientation, age or disability. We have zero tolerance for violations of employee rights, harassment or discrimination based on any of the above criteria.
Salary : $30
