Executive Director

Position Summary

The Executive Director role is the lead staff member of the Hamilton Downtown Association and Hamilton Downtown Foundation and is accountable for executing the strategic direction of the organizations set forth by the collective Boards. Core job responsibilities include program development and performance in accordance with the Montana Main Street Program, Hamilton Master Plan implementation, community and board presentations, communications, public relations, strategic planning, human resources management, project coordination and oversight.

Job Duties & Responsibilities (including, but not limited to)

Economic Vitality

Focuses on capital, incentives, and other economic and financial tools to assist new and existing businesses, catalyze property development, and create a supportive environment for entrepreneurs and innovators that drive local economies.

• Grant Management: Research, apply for, and administer grants for the betterment of Downtown Hamilton, business owners, and building owners. Notify business owners and building owners of grant applicability if they can directly apply.
• Implement Place Making best practices and collaborate with real estate professionals, building owners, and small business owners for revitalization efforts and vacancy usage
• Develop quarterly small business learning session program and new business forums
• Economic advocacy for small businesses, create mechanisms for feedback from business owners and members.
• Manage membership renewals and database

Design

Supports a community’s transformation by enhancing the physical and visual assets that set the commercial district apart.

• Oversees successful implementation of the Flower Program
• Supervise successful implementation of the Banner Program
• Leader of the Facade Improvement Program
• Coordinate volunteer clean-up days
• Evaluate and plan for seasonal décor refreshes as appropriate including fundraising, sponsorship, and installation coordination
• Future design projects to support downtown economic vitality and livability

Promotion

Positions the downtown or commercial district as the center of the community and hub of economic activity, while creating a positive image showcasing the community’s unique characteristics.

• Seek and attend educational opportunities to stay current with Main Street America best practices
• Actively represent and advocate for Hamilton to Montana’s Main Street program and Main Street America program
• Create calendar of events for Hamilton
• Supervise committee chairs for marquee events (Christmas, Halloween, Sunday Supper) and other community-based events as scheduled
• Set the strategic direction for a holistic marketing plan in support of the brand identity of the organization to promote events, programs, member organizations, and the organization
• Establish sponsorship programs
• Oversees message development and approves content for Social Media platforms websites, e-news to members, print and digital collateral with metrics measurement and content performance reviews
• Approves contracts with vendors
• Seek supplemental funding from outside programs when available and appropriate

Organization

Involves creating a strong foundation for a sustainable revitalization effort, including cultivating partnerships, community involvement, and resources for the district.

• Donor Cultivation, Engagement and Stewardship: Identify, cultivate, solicit, and steward donor relationships, including managing a portfolio of mid- and major donors.
• Fundraising Strategy and Goals: Develop and implement fundraising strategies, set annual goals, and oversee special campaigns, sponsorships, and planned giving opportunities.
• Donor Data Management: Maintain accuracy of donor and sponsorship records, analyze donor/sponsorship trends, and utilize Bloomerang or similar software to enhance fundraising impact.
• Reporting and Metrics: Analyze fundraising metrics, prepare reports for the board and donors, and refine strategies based on data insights. P&L and cashflow management in partnership with Board Treasurers.
• Gift Processing and Compliance: Holds staff accountable to process donations with financial best practices and 501c3 compliance and ensure proper allocation of donor funds to specific programs, manage gift acknowledgment, and ensure timely distribution of donor tax forms.
• Comprehensive volunteer coordination and management including identification of volunteer opportunities, number of resources required, signup management, and organization of meetings
• Provides leadership and collaboration for multi-organizational projects in partnership with City of Hamilton leadership, RCEDA, school district, Bitterroot Valley Chamber of Commerce, large employers

Administrative Duties (including, but not limited to)

• Management of bank accounts
• Email correspondence, thank you letters, and report outs/communications with adjacent organizations such as Montana Main Street Association
• Membership packets and community collateral/information including creation, printing, and distribution
• Keep current non-profit membership association participation and renewals

Required Skills

• Strategic thinker with the ability to translate a long-term strategic plan to an annual action plan
• Highly organized with the ability to clearly counsel staff and volunteers on tasks
• Demonstrate financial management, facilities management, and data management
• Strong written and verbal communication skills
• Executive presence and presentation skills
• Effective meeting planning, preparation and execution
• Demonstrate professionalism and the ability to develop partnerships
• Previous record of success with non-profits, grant management, and grant reporting
• Responds positively to coaching and feedback cycles
• Shows flexibility, dependability, and reliability
• Proven time management and organization skills
• Ability to align stakeholders from various organizations
• Strong project management skillset

Qualifications

• Previous experience with QuickBooks online, CRM systems, payment processing systems, and project management software
• Previous experience with nonprofit management
• Preferred bachelor’s degree or higher in Public Administration, Business Administration, Urban Planning, Non-Profit Management, or a related field of study

Candidates that may not meet every qualification listed are encouraged to apply if you believe your skills and experiences would make you a strong fit for this role.

How to Apply:

Please submit a single PDF containing your cover letter and resume to explore@visithamiltonmt.com. Applications will be reviewed on a rolling basis until the position is filled, with priority given to those received by Friday, February 21, 2025. References may be requested following an initial interview.