What are the responsibilities and job description for the Administrative Assistant - Skillbridge or Military Affiliation - Saint Paul, MN position at Hamilton Ryker?
Salary Range : 55,000- $65,000
Overview
Are you a detail-oriented, organized, and proactive individual with a passion for supporting a dynamic team?
We are currently seeking a highly motivated HR Admin to join our Twin Cities, MN office. This is in-office opportunity.
You will play a crucial role in supporting our Midwest HR team and ensuring the smooth operation of various HR functions.
Responsibilities
Manage the onboarding and integration tasks including pre-employment paperwork, background checks, and drug tests for new hires.
Partner with HR Coordinator or Partner to undergo adjudication process pending results of new hire screenings.
Manage I-9 process for new hires, including rectifying tentative non-confirmation results and employment authorization reverifications.
Enter new hire details into HRIS system in accordance with onboarding guidelines and best practices.
Schedule new hire orientation and assign any required new hire trainings.
Manage and maintain personnel files via HRIS Document Manager and hard copies.
Travel arrangements and the processing of associated travel expenses for members of HR team.
Use HRIS system to prepare reports.
Support internal auditing efforts for accuracy including, but not limited to, I-9 records and employee personnel information.
Ensures federal and state regulation compliance for labor law posters.
Manage calendars and help schedule meetings / conference calls.
Support the organization and scheduling of training or other meetings as needed.
Organize and maintain the HR supply room and order supplies.
Perform other administrative duties to include, but not limited to, photocopying, mailing, scanning, and filing.
Other duties as assigned to support office and HR teams
Qualifications
High School Diploma or equivalent
Strong interpersonal and communication skills; strong punctuation and grammar skills
Proficient in MS Office Suite; highly proficient in Excel, Word, and Outlook
Proficient in Adobe Acrobat
Positive, client service-oriented
Collaborative and team-oriented
Capable of managing and balancing multiple tasks / priorities in a fast-paced, deadline driven environment.
Visibility of work requires attention to detail, excellent organizational skills, and discretion with confidential information.
Salary : $55,000 - $65,000
