What are the responsibilities and job description for the Administrative Assistant position at Hammer Construction?
Administrative Assistant
JOB SUMMARY:
The Administrative Assistant provides overall clerical support necessary to help and satisfy the obligations of Hammer Construction, Inc. administration team. This position will assist and support with several miscellaneous duties that may arise throughout employment.
ESSENTIAL FUNCTIONS:
- Stamps and sort of incoming mail. Separates mail into batch categories and delivers to appropriate department.
- Categorizes bills into groups: those to be reviewed for processing by supervisor, rebillable vs. non-rebillable, and prioritizes in relation to payment terms.
- Enters bills into software for record keeping and final payment processing.
- Data entry and/or reconciliation of payroll time for local field employees
- Assist AP and AR departments as needed.
- Reconcile fuel logs and purchases as needed.
- Files and organizes paid bills and other miscellaneous documents as needed.
ADDITIONAL DUTIES
- Provide reception services in front office area.
- Document and provide PO numbers when needed.
- Answer phone.
- Take and deliver messages timely and when needed.
- Invoice when needed.
- Drop off mail at local postal office daily, take mail deposits by bank when needed.
- Water office plants, take out trash, make coffee and general housekeeping.
- Assist with specials projects as needed.
- Performs other related tasks as may be assigned by Supervisor.
QUALIFICATIONS:
Accounts Payable Experience Preferred
Familiarity with clerical practices, office procedures, and automated equipment.
Ability to perform computations with reasonable speed and accuracy.
High school graduate or equivalent, with accounting training desirable.
Pleasant telephone manner.
At Hammer Construction, we are committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age, disability, veterans status, or any other protected characteristic as outlined by federal,state, or local laws.
