What are the responsibilities and job description for the Administrative Assistant- Vice President for Student Success and Enrollment Management position at Hampton University?
Duties and Responsibilities
· Perform general clerical duties to include, but not limited to filing, faxing, copying, mailing, etc.
· Greet visitors and answer the multi-line telephone at the front desk courteously and professionally.
· Prepare travel, purchase requisition and reimbursement documents.
· Order office supplies and equipment.
· Set up and coordinate meetings.
· Compile, transcribe, and distribute minutes of meetings.
· Manage day-to-day communications for the Division.
· Compose letters and memorandums.
· Manage correspondence with students, parents, and other constituents.
· Assist with maintenance of office equipment such as copiers, printers, fax machine, shredder, etc.
· Type reports and other documents as needed.
· Assist with maintaining office records.
· Assist with managing the Vice President’s calendar and schedule.
· Assist with coordinating Division-related activities.
· Assist with copying and/or delivering documents to Office Services for printing.
· Assist with copying and/or delivering documents to academic offices within the main campus.
· Maintain the reception area in a neat and organized manner.
· Assist with special programs/events in the Division as needed.
· Perform other duties as assigned by the Executive Assistant and the Vice President.
Qualifications
· Must have a high school diploma or GED and previous professional experience.
· Must be proficient in Microsoft Office Suite of products including MS Word, Excel, Access, PowerPoint, and Outlook.
· Must have effective communication and organizational skills.
· Be flexible and work well either alone or as part of a team.
· Be high energy and have a commitment to accomplishment.
· Perform multiple tasks and work effectively under pressure.
· Possess strong interpersonal skills.
· Provide services and accurate information in a courteous and timely manner.
Salary : $37,000 - $53,000
