What are the responsibilities and job description for the Facilities Coordinator position at HANAC?
HANAC, Inc. – originally founded by George Douris as the Hellenic American Neighborhood Action Committee – is a New York City-based multi-faceted social services organization. The organization was founded in 1972 to serve the needs of vulnerable populations throughout New York City.
We are seeking a dedicated and detail-oriented Facilities Coordinator to join our team. The ideal candidate will oversee various aspects of property management, security policies, and building operations to ensure a safe and efficient environment.
Essential Functions and Responsibilities:
Pay: $40,000.00 - $42,000.00 per year
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We are seeking a dedicated and detail-oriented Facilities Coordinator to join our team. The ideal candidate will oversee various aspects of property management, security policies, and building operations to ensure a safe and efficient environment.
Essential Functions and Responsibilities:
- Update Fire Safety and Security Guard policy and procedure manuals
- Assist in tracking and implementing security policies and procedures
- Ensure all necessary signage for security and fire safety is posted in buildings
- Issue and manage signs for properties including no public smoking, no e-bike storage, lithium battery charging restrictions, fire safety routes, and more
- Improve key security measures for apartments and community areas
- Communicate updated policies and procedures to staff, including new hires
- Foster a strong communication environment among staff
- Manage building inventory, office supplies, and materials
- Conduct building site visits to ensure compliance with safety procedures and proper signage
- Coordinate facilities activities, work direction, and support systems
- Provide administrative support to security staff
- Manage Yardi tenant charges and work orders, and maintain accurate records
- Collect and compile weekly and monthly facilities and building operations reports
- Oversee security guard schedules and ensure adequate coverage
- Maintain organized security guard files and information
- Represent the security department in meetings to facilitate communication
- Process payroll summaries for security and maintenance staff
- Manage the standby list for last-minute call-outs and submit resumes for new candidates
- Report weekly on excessive callouts, no-shows, and staff issues
- Coordinate fire safety and incident report training for security staff
- Maintain updated security training certificates
- Process onboarding requirements for new hires
- Conduct annual evaluations for security guards
- Assist front desk with emergency calls, door management, and resident inquiries
- Collect and deposit rent payments as needed
- Hold weekly meetings with the Director to review assignments and address concerns
- Associates with 3 years of experience, or High School Diploma/GED with a minimum of 5 years of administrative and project management experience
- Excellent organizational, interpersonal, verbal, and written communication skills
- Strong organizational and prioritization abilities
- Ability to work effectively both individually and as part of a team
- Capable of multi-tasking and adapting to changing priorities
- Proficiency with Microsoft Office Suite, particularly Word, Excel, and Outlook
- MUST, be available evening and weekends
Pay: $40,000.00 - $42,000.00 per year
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Salary : $40,000 - $42,000
