What are the responsibilities and job description for the Project Coordinator position at Hancock Associates?
LOCATION: DANVERS, MA
DESCRIPTION: We are looking for a highly capable Project Coordinator to provide our project team with accounting support in our Danvers office. A a Project Coordinator, you will be required to report to the Accounting Manager and manage all project bills and invoices. Your duties will also include reviewing budgets and preparing financial reports.
QUALIFICATIONS: To be successful as a Project Coordinator, you should possess extensive experience in accounting and in the engineering/construction/architecture industry with the ability to provide Project Managers with accurate and timely financial information. Top-notch Project Coordinators ensure consistent billing and prepare reliable financial reports.
RESPONSIBILITIES:
- Reporting to the Accounting Manager and Project Managers as required
- Reviewing budgets, including staffing, work plans and fee structures
- Reviewing, summarizing and understanding client contracts/amendments and contract requirements
- Providing Project Managers and clients with timely financial reports and budgets as well as project forecasts
- Preparing pre-billing reports for Project Managers to review
- Tracking consultant, subcontractor and supplier bills while working with A/P to ensure timely payment
- Ensuring a steady cash flow by generating, auditing and sending invoices in a timely manner
REQUIREMENTS:
- Bachelor’s degree in accounting or similar
- 2 years’ experience as a Project Coordinator or similar
- Proficiency in accounting systems, Deltek-Ajera a plus
- Proficiency in Excel and Word
- Ability to report to the Accounting Manager and Project Managers
- Proficiency in managing general ledgers, journal entries and account reconciliations
- Ability to prepare project budgets, financial forecasts and project management reports
BENEFITS:
COMPANY CULTURE
- Great mentors and supportive environment
- Emerging Professionals Group
- Summer outing, golf tournaments and holiday party
- Holiday contests
- Casual Fridays and summer hours
- Gifts for years of service
- Company clothing
HEALTH & WELLNESS
- Fitness challenges
- Health club reimbursement (via HMO)
- Safety clothing
- Personal protective equipment
PROFESSIONAL GROWTH
- Membership dues for professional organizations
- Continuing education reimbursement
- Engineer-in-Training (E.I.T.) and Surveyor-in-Training (S.I.T.) reward program
- Professional license reimbursement (P.E., P.L.S., P.W.S., S.E.)
- OSHA 10-Hour Safety Training
- Lunch & Learn sessions
- Student Loan Assistance
INSURANCE
- Medical insurance
- Dental insurance
- Flexible Benefit Plan (Section 125 Plan)
- Optional accident, cancer, and critical care coverage
- Supplemental life insurance
- Supplemental dental plan
- Short-term and long-term disability insurance
COMPETITIVE SALARY
- Commensurate with experience
401(K) MATCH
- Employer contribution for qualified employees
PAID TIME OFF
- Holidays
- Vacation time commensurate with experience
- Earned time off/sick time
- Paid holidays
- Jury Duty leave
- Bereavement leave
- Paid Family and Medical Leave (PFML)
PARKING
- All Hancock offices have available parking
ABOUT HANCOCK
Hancock Associates is made up of talented land surveyors, civil engineers and wetland scientists dedicated to excellence in land/coastal development, construction and preservation. We have maintained our position as an industry leader through their investment in exceptional staff, state-of-the-art equipment/technology and acquisition of multiple land surveying and civil engineering firms, and historical records dating back to 1852. Since 1978, Hancock Associates has been providing land surveying, civil engineering and wetland science services throughout Massachusetts, New Hampshire, Connecticut and Rhode Island. We value the long-term relationships they have with their clients served through their offices in Boston, Chelmsford, Danvers, Marlborough, Newburyport, and Palmer, Massachusetts and Concord, New Hampshire. Our employees benefit from great mentors, a supportive work environment, generous benefits and a clear path to career advancement.
EQUAL EMPLOYMENT OPPORTUNITY
Hancock Associates provides equal employment opportunities by recruiting, hiring, training and promoting employees without regard to race, color, religion, creed, national origin, sex, age, ancestry, sexual orientation, genetics, pregnancy, marital status, gender identity/expression, disability, handicap, military obligations, veteran status or any other category protected by law.
VALUING AND MANAGING DIVERSITY
Hancock Associates believes that workforce diversity is essential to the Company’s growth and long-term success. By valuing and managing differences at work, Hancock Associates maximizes the potential of all employees while increasing employee and customer satisfaction.