What are the responsibilities and job description for the Assistant position at Hand in Hand LLC?
Executive Assistant Job Responsibilities:
- Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf
- Maintaining comprehensive and accurate records
- Performing minor accounting duties- bookkeeping and reporting
- Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
- Maintaining communication with external consultants such as insurance brokers, tax accountants, and property managers.
- Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
As part of our team, you’ll be working directly with the owners and office manager. The job will be very dynamic so willingness to learn new skills is essential. This position will start out part time, but as we scale, we will eventually need a full time executive assistant to manage higher level functions. We hope to find someone who is looking for an opportunity to rise up with the business as we go along.
Executive Assistant Skills and Qualifications:
Bookkeeping and QuickBooks Online
Training for specific platforms will be provided, but a general understanding of these responsibilities is a must.
- Categorize transactions weekly
- reconcile accounts monthly
- Familiarity with administrative business functions
General Administrative work
- Recordkeeping/filing
- maintaining schedules
- etc
Benefits tracking and administration
- Keeping 401k data up to date
- Eligibility data
- Updating contact information
- Processing contributions
- Ensuring health insurance withholdings are accurate
- Updating enrollee information as needed
- Adding new enrollees
Payroll Processing
- Facilitate the entry of payroll data biweekly
- Periodically reconcile withholdings
Maintain communication with external vendors
- Insurance brokers
- Landlord/ property management company
- Tax accountant
Job Types: Full-time, Part-time
Pay: $16.00 - $20.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Vision insurance
Schedule:
- 4 hour shift
- 8 hour shift
Education:
- Bachelor's (Preferred)
Experience:
- Bookkeeping: 1 year (Preferred)
Work Location: In person
Salary : $16 - $20