What are the responsibilities and job description for the Administrative Assistant position at HandledNow, LLC?
Are you looking for a position that offers long-term opportunities, paid benefits, and opportunities for growth? You have come to the RIGHT place!
We are looking for someone strong, great attention to detail, has working experience with accounts payable / receivable and very savvy with excel spreadsheets.
Questions about the job, call 866-217-5630
Schedule : M-F 7 : 00 am to 3 : 45 pm with potential Saturday productions
Job Summary :
The successful candidate will provide administrative support to ensure efficient operation of the office. The Administrative Assistant will be responsible for handling various tasks, including data entry, calendar management, and event planning.
Responsibilities :
- Processes and distributes all incoming, outgoing, and interoffice / intercompany mail.
- Performs Account payable / Material receiving functions in the form of entry and review.
- Perform Accounts Receivable / Material Shipping functions in the form of entry and review.
- Administrative support for the company such as answering the telephones, assisting visitors, filing and document maintenance.
- Perform general ledger functions.
- Assist management and staff in problem solving, project planning, and development and execution of goals and objectives.
- Performs purchase order processing including entry, receipt and maintenances of records for designated sections.
- Assist with scheduling appointments and coordinating meetings.
- Handle data entry and order entry tasks accurately and efficiently as well as the ability to learn a new system.
- Maintain office supply inventory and places orders for office supplies.
- Assist with special projects as assigned.
- Place orders for supplies, uniforms, and other items as requested.
- Coordinate shipping / receiving activities via telephone and provide dispatch services (either external / internal).
- Support sales staff with compilation and delivery of customer reports.
- Update daily position report.
- Provide weekly paperwork ( I.E. invoices, purchase, requisitions / orders, inventory information) to corporate accounting.
- Provide input on monthly operations report and flux report as requested.
- Reconciling paperwork / reports / data at end of each month. This sometimes requires staying late past normal working hours.
- Supports the company business, operational, financial and environmental objectives.
- Overtime required during monthly close cycles unless approved by Management.
- Assist with phone system operations, including answering calls and directing them to the appropriate person.
Exhibit high standards, excellent communication skills, has initiative, and has the ability to prioritize daily tasks. Someone that can take charge and meet tight deadlines will ensure your success in this multi-faceted role. Must be dependable and have a solid and proven work history.
Skills :
Job Type : Full-time
Schedule : 8 hour shift
Day shift
Weekends as needed
