What are the responsibilities and job description for the Associate Event Producer position at HangarFour Creative?
Who We Need
We’re here because we want someone awesome to join our crew: An Associate Producer who will support the production team in preparing for various types of events throughout the country. Projects may include consumer activations, product launches, press conferences, concerts, gala dinners, cocktail parties, corporate conferences, food and wine festivals, corporate events and hospitality as well as theatrical, performance and sporting based events of all kinds. Eagerness to learn new things, attention to detail and a willingness to get your hands dirty is a must.
Who We Are
We are a creative agency called HangarFour within a big PR firm called DKC. But who we actually are is a scrappy, close-knit crew of multi-talented creatives who play a variety of roles. With us, the ability to step in and step up to make ideas happen is what makes us stand out to our clients and the industry. It is essential that you have that vision too.
DUTIES AND RESPONSIBILITIES:
- Source potential vendors; including caterers, audio-visual production companies, staffing agencies, etc. and prepare evaluations based on quality, price and professionalism
- Manage and organize the production of the HangarFour Events quarterly department newsletter
- Organize and maintain all storage inventories and electronic files
- Research and update team on new venues, vendors and products in key markets
- Participate in brainstorming sessions and contribute ideas regarding event concepts
- Assist in creation, design and writing of copy for event proposal decks
- Source poignant reference images and construct eye-catching mood boards
- Create, organize and maintain client contact sheets and other documents
- Coordinate onsite event logistics including venue and client relations, quality control, talent and brand ambassador wrangling, personnel and vendor supervision, transportation, scenic installations, florals, décor, catering, lighting sound
- Assist onsite builds, event load-in and load-out
- Administrative coordination including scheduling, booking hotels & flights, organization of departmental assets and other tech support
- Maintain brand integrity for both the client and the firm
DESIRED SKILLS AND EXPERIENCE:
- 3 years of event production/production management
- Proven ability to multi-task and handle multiple projects
- Excellent project management skills
- Knowledge of design, lighting, sound, video, photography and social media
- Willingness to share current industry connections and cultivate new relationships
- Proficiency with Mac as well as Word, Excel, PowerPoint and Adobe Creative Suite
- Willing to travel
- Keen awareness of event industry activity
- Passionate with an entrepreneurial drive
- An eclectic sense of style and creativity
- Ability to work long hours, weekends and holidays
Attitude Basics:
- A player we can count on: Always organized so you can move fast with us and willing to put in the extra time and effort with the team on projects when needed
- Someone who makes others’ lives easier: When something goes wrong, you can figure out a way to solve it with the team and get the job done
- “Sit down, be humble” outlook: Fervid desire to learn and ability to receive feedback while maintaining a great attitude so we can ALL improve.
