Accounts Receivable Clerk

Company Overview:
The Hanline Group is a food manufacturing, logistics and supply chain solution organization comprised of five different operating companies. Each company is dedicated to a specific value proposition within a certain industry. Together, these companies work with and assure continuity of supply for the nation’s most reputable food and supply chain outlets.

• R.S. Hanline & Company Inc., founded in 1986 in Shelby, Ohio, is one of the nation’s largest and most trusted fresh produce suppliers delivering fresh-cut value added, specialty and locally grown products to some of the most reputable food service, retail, food manufacturing and wholesale distribution companies in the United States.
• Entourage Trucking, formerly known as Trade Wind Express, an asset-based transportation division with hubs in Shelby, Ohio, Cedar Rapids, Iowa and Romulus, Michigan. Trade Wind Express was founded by R.S. Hanline & Company in 1987.
• Entourage Freight Solutions, founded in 2013, is an industry leader and a true 3PL in navigating refrigerated freight as well as dry freight and the expedited markets with more than 8,000 carriers in our vast network.
• Hanline Frozen Foods, founded in 2020 in Romulus, Michigan, is a premium supplier of All-Natural, IQF, and Ready-to-Eat Ingredients to some of the most reputable food service, retail, food manufacturing and wholesale distribution companies in the United States.
• Vidalia Valley has been a trusted name for fresh produce since its founding in 1983. Originally known as Manning Farms, Vidalia Valley specializes in processing, repacking, and distributing high-quality whole peeled Vidalia onions, industrial ingredients, condiments, and IQF vegetables.

Division: Hanline Group
Position Title: Accounts Receivable Clerk
Location: Shelby, OH
Annual Compensation: Starting at $50,000

Position Summary:
This individual will be working closely with managers and staff for the Hanline Group of companies performing various accounting responsibilities, specifically cash application and accounts receivable.

Responsibilities:

• Monitor accounts to identify outstanding payments, contact customers to follow up on overdue accounts, and ensure prompt payment.
• Reconcile discrepancies and resolve issues by working directly with clients and internal departments.
• Maintain accurate records of all transactions and update the accounting system.
• Accurately input and track all payment receipts, credit adjustments, and customer information in the system.
• Prepare weekly, monthly, or quarterly reports on outstanding balances, customer aging reports, and other financial summaries.
• Address customer inquiries regarding billing, payments, and account discrepancies in a professional manner.
• Work with the finance team to ensure the timely closure of financial periods and maintain accurate financial statements.
• Assist in setting up credit terms for new customers and monitoring their credit limits.
• Ensure adherence to financial policies and procedures in all aspects of the accounts receivable process.

Qualifications:

• Proven experience as an Accounts Receivable Clerk, Billing Clerk, or similar role.
• Proficiency in ERP or TMS system (e.g., QuickBooks, SAP, or similar).
• Strong understanding of basic accounting principles.
• Excellent attention to detail and organizational skills.
• Ability to manage multiple tasks with competing deadlines.
• Strong communication skills, both written and verbal.
• Ability to work independently and as part of a team.
• High level of professionalism when interacting with clients and colleagues.
• High school diploma or equivalent required; associate or bachelor’s degree in accounting, finance, or related field preferred.
• Experience with MS Excel or other spreadsheet software is a plus.

Benefits:

• Health, Dental, and Vision Insurance
• Voluntary short-term, long-term disability, life insurance
• 401k with company match effective your first day.
• Company paid Life Insurance