Business Manager- Social Services

General Description: This is a professional position. The incumbent performs complex tasks to oversee and manage the financial operations of a department or division.

 

Organization: The Business Manager reports to a Department Head or designee and may supervise Administrative Assistants and/or Accounting staff.

 

Essential Functions:

• Supervises employees, performing related human resources functions   and completing necessary paperwork.

• Supports and maintains various departmental programs.

• Serves as a liaison between the department and other entities that   contribute to or use the department’s financial resources.

• Analyzes and projects financial trends related to revenue and   expenditures.

• Manages department functions and programs related to accounts   payables and receivables.

• Develops methods for budgeting and monitoring procedures, records-   maintenance procedures, cost analysis, fee scheduling and accounting   procedures.

• Prepares and provides financial reports.

• Reconciles financial records.

• Performs related work as assigned.

 

Working Conditions:

A. Hazards

• None Known

B. Environment

• Office

• Field - Travel and use of a County vehicle may be necessary to perform essential job functions

C. Physical Effort

• Minimal

D. FLSA

• Exempt

 

Knowledge, Skills and Abilities: Knowledge of accounting procedures and administrative practices related to billing, required. Ability to plan and manage projects independently, required. Must be able to establish and maintain successful relationships with staff, vendors and citizens. Excellent oral and written communication, required.

 

Education, Experience and Training: Bachelor’s degree required (concentration in business, accounting or public administration preferred) with at least three (3) years of progressively responsible experience in related field, one (1) of which must have been in a supervisory position – OR – Any equivalent combination of education, experience and/or trainingsufficient to demonstrate the knowledge, skills and abilities is acceptable.

 

Special Conditions:

Criminals Record Check, including fingerprinting

Valid Commonwealth of Virginia Driver's License

Work beyond normal work schedule

Twelve-month probationary period

CPS (Child Protective Services) Check – DSS, CSB, Community Resources and Court Services only
Mandatory Participant in the Citizen Emergency Response On-call Plan (DSS ONLY)

 

Revision Date: January 2025

Department of Social Services Specific Functions 

• Accounts Payable
• Reconciling payments and activity reports on a monthly basis – Could be done remote without system access as long as reports are printed off in the office
• Reconciling payroll and administrative expenses are correct after Laser is uploaded
• Monitoring State Budget Lines
  • Requesting additional funding
  • Working with State staff on justifications for additional funding
• Dept Payroll – reviews payroll reports and assist with monitoring the department’s payroll
• Laser – Monthly reporting to the Virginia Department of Social Service (Admin, Program lines, and Salary expenses)
• EBT Inventory – reconcile the outstanding EBT cards vs monthly activity
• Quality Review - support staff by providing case actions and reports for the State 
• Facility workorders - submitting and following up on facility repairs
• Fleet
  • Support staff by ensuring vehicles preventive maintenance is performed
  • Working with Fleet on vehicle repairs
• Supervises and trains three FTE – two Distribution staff/switchboard and one Finance Tech

Salary : $66,138 - $89,286