Commercial Strategy Administrator

Description

Title: Commercial Office Administrator
Department: Commercial Strategy
Location: Houston, TX
Supervisor: Chief Commercial Officer
FLSA Status: Non-exempt
Position Status: Permanent, Full-time

Work Status: On-Site

COMMERCIAL OFFICE ADMINISTRATOR

Hanwha Qcells USA Corp (Qcells USA), headquartered in Irvine, CA, specializes in providing utility-scale modules, solar photovoltaic (PV), and battery energy storage systems (BESS) project development, along with Engineering, Procurement, and Construction (EPC) services for solar and BESS projects nationwide. Qcells USA delivers comprehensive turnkey solutions encompassing the entire utility-scale project lifecycle. By choosing Qcells USA for turnkey solutions, customers can reduce uncertainty and risk, leading to enhanced investment returns and contributing to a more sustainable future.

Qcells USA’s complete turnkey solutions seamlessly integrate the expertise of our Development, Module, and EPC teams, while ensuring close coordination with other vital internal groups such as Project Finance, Systems Integration, and Legal. This collaborative approach ensures that Qcells USA projects deliver exceptional value and performance. With several multi-billion-dollar investments, Qcells is pioneering the establishment of the only complete module supply chain in the U.S., including the expansion of our Georgia module manufacturing facility, which stands as the largest in the Western Hemisphere.

As an integral part of the global Qcells brand, Qcells USA benefits from a legacy of excellence in photovoltaic manufacturing. Qcells is renowned worldwide for its high-performance, superior-quality solar cells and modules. With dual headquarters in Seoul, South Korea (Global Executive HQ) and Thalheim, Germany (Technology & Innovation HQ), Qcells operates under the umbrella of Hanwha Group, a FORTUNE Global 500 company and one of the top 8 business conglomerates in South Korea.

SUMMARY

The Commercial Office Administrator is responsible for providing administrative support and will work closely with various members of the Commercial Office and must be fluent in Korean and English. This position reports to the Chief Commercial Officer, or other senior management personnel that the CEO of the Company may designate. This position is On-Site located in the Houston, TX office and working hours are Monday through Friday, from 8:00am to 5:00pm or 9:00am to 6:00pm local time. This position is expected to travel up to 10%.

ESSENTIAL JOB FUNCTION & RESPONSIBILITIES

• Coordinate the overall administrative activities for the Commercial Office
• Assist in organizing commercial contracts with vendors and subcontractors
• Communicate with vendors and subcontractors in regards to invoices, contracts, etc.
• Assist commercial budget control with accounting data entry and preparing reports
• Assist Commercial Office teams with various administrative tasks
• Schedule and manage intra- and inter-department meetings and events
• Plan and arrange team events, virtual or in-person
• May be asked to attend technical meetings, take detailed meeting minutes, provide minutes to the team
• Manage data in spreadsheets
• Manage filing systems, both electronically and physically
• Develop and implement new administrative systems
• Create and compile reports to Commercial Office on a timely basis
• Prepare weekly and monthly reports for company-wide meetings and HQ
• Collaborate with team members and with members of other departments when necessary, to ensure effective communication and results
• Regular attendance, in accordance with company's attendance policy and supervisory assignment, is an essential job duty requirement for this position.
• Perform other duties and special projects, as assigned by Management

REQUIRED QUALIFICATIONS

• Bachelor’s Degree in Business Administration, Management, Engineering, or another business-related field
• Bilingual in Korean and English
• Minimum of 3 years of experience in an administrative role
• Must be experienced in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Excellent written and verbal communications skills
• Willingness to travel up to 10% of the time
• Ability to multitask and thrive in a fast-paced working environment

EXAMPLES OF PHYSICAL DEMANDS

• Stationary Position: frequently remains stationary up to 90% of the time and sitting up to 8 hours in a day
• Move/Traverse: infrequently bend, stand, stoop and/or walk
• Carry Weight: infrequently carry weight and/or lift objects (light to heavy) weighing up to 10 pounds
• Hearing and Speech: frequently communicates with the ability to hear and talk on a regular basis with employees, coworkers, and all personnel matters; must be able to exchange accurate information in these situations
• Sight: frequent use of sight to detect images on computer, office documents, and office objects near and far
• Climb: occasionally ascends/descends on stairway to get to office upper and lower floors
• Travel: up to 10% as needed

EXAMPLES OF WORK ENVIRONMENT

• Regular professional, office business setting
• Noise level ranges from low to moderate (if in office setting)
• Noise level ranges from moderate to high (if on construction worksite)
• Under the Office Mobilization Plan (OMP) policy, the role may transition to an onsite or hybrid arrangement, as determined by business needs and the Head of Department

Hanwha Qcells is proud to be an at-will Equal Opportunity Employer and prohibits discrimination against race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, pregnancy, citizenship, disability, protected veteran status and any other classification protected by applicable federal, state or local law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

It is important to note that the job descriptions provided by Qcells USA Corp are not intended to be comprehensive lists of all duties, responsibilities, or qualifications associated with the positions. Duties and responsibilities may change at any time with or without notice, reflecting our dynamic and evolving work environment.

We are committed to the full inclusion of all qualified individuals. As part of this commitment, Hanwha Qcells will provide reasonable accommodations to all qualified individuals with disabilities to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment. Please contact us to request accommodations at hr-usa@qcells.com.

Nothing in this statement shall imply implicitly or explicitly a guarantee of employment outside our at-will employment opportunity.