Position Title : Project Administrator
Location : New York, New York, United States
Department : Project Manager
Description : H&H is offering an exciting opportunity for a Project Administrator to join our New York City office. The Project Administrator will support the Project Manager in executing project plans and ensuring projects meet H&H quality standards while delivering on time and within budget.
With over 138 years of experience, H&H is a trusted full-service infrastructure engineering firm. Our clients, including infrastructure owners, contractors, and colleagues, rely on us for intricate and innovative engineering solutions. They trust our time-tested ability to manage the entire life cycle of a project, from the study and planning phase through to design and construction. With over 600 talented employees located across 30 offices nationwide, H&H can efficiently and effectively handle assignments of all sizes, types, and delivery methods around the country and across the globe.
Responsibilities
Coordination and Communication
- Help the project manager with administrative duties and processes
- Schedule internal and external meetings and keep minutes
- Alert the project manager to issues as they arise
- Act as point of contact for the project team and facilitate communication
- Collaborate on stakeholder presentations
Invoicing and Commercial Administration
Assist PM with project planning and the development of monthly project invoicesAssist PM with Vantagepoint resource planning and project submittal data entrySupport PM in project progress trackingSupport PM in development of monthly progress report and supporting documentationsSupport PM in development of monthly project invoicesDevelop contract change orders, time extensions and other commercial requestsSupport PM in development of subconsultant and subcontractor contracts and agreementsSupport Contract Administrator in execution of subconsultant and subcontractor contracts and agreementsDocumentation and Record-Keeping
Support project team leads on reporting for project completion and performanceSupport Contract Administrator in collection of Insurance Certificates and other documents from subconsultants and subcontractorsPrepare and distribute project materials and submittals to clientsQuality Management Support
Support project team in project Quality management system documentation and Quality Audit processSupport Project Quality Lead in collection of quality management system documentation from subconsultants and subcontractorsCoordinate with Quality Management team on project submittal dates and changes to project schedulesRequirements :
Minimum of Associate's Degree in business administration or related field. Bachelor's Degree in business administration or related field is a plusExcellent oral and written communication skillsExcellent organizational and time management skillsWorking knowledge of project delivery process, flowcharts, meeting minutesAbility to develop a basic understanding of bridge and heavy infrastructure design deliveryAbility to learn client-specific commercial requirements and proceduresUnderstanding of applicable firm management and operating policiesComputer literate with an ability to master advanced techniques and applicationsStrong proficiency in MS Office suite of applications and ability to learn other position specific softwareExcellent oral and written communication skillsExcellent organizational and time management skillsThe employee must frequently lift and / or move up to ten pounds and occasionally lift and / or move up to 25 poundsThe employee will perform the duties required in an office environment. Occasional trips to field sites may be requiredThe employee is occasionally exposed to a variety of extreme conditions (heat, cold, dust, noise) at construction job sitesBenefits : Salary range- $50,000-$65,000 annually. Salary commensurate with experience.
We offer a professional work environment, competitive salary, benefits package, and 401(k).
EOE M / F / DISABILITY / VETS
PI0d51646fcdd4-30511-36502719
Salary : $50,000 - $65,000
