What are the responsibilities and job description for the Sales Support Administrative Assistant position at Hardwood Sawmill?
Sales Support Administrative assistant
Summary of Position:
This skilled professional position will assist our sales team with routine administrative functions. This position will be involved with customer relationship, sales, invoicing, payables entry and logistics. This position will assist Sales in coordinating production all the way through shipping for our 4 locations. The position will be based in our Weldon, NC office.
Duties and Responsibilities:
· Logistics
o Schedule trucking and bookings with Customers, outside carriers and Drayage companies.
o Negotiate rates and service for Drayage.
o Schedule freight to minimize inventory sit times and maximize turns
o Coordinate USDA inspections for exports
o Make sure warehouse staff has info on loads that will need to be put together for shipping
· Sales Support
o Answer calls for sales staff and route to appropriate sales person
o Maintain sales google sheet
o Month end inventory tabulation and entry into report.
o Send cut sheets to mills.
o General sales reports processing.
o Process sales and turn into PO. Direct to proper location for processing.
o Maintain grade summary reports and send out after each run.
· Office Administration
o Invoice shipments
o Provide a weekly AR report to sales staff by email
o Answer customers questions on billing and freight
o Enter payables into accounting software
· Inventory and Sales management software
o Help Sales and leadership navigate the right software choice
o Organize the implementation, adoption and coordination of new software
· Preferred Skills
o Excellent written and verbal communication skills
o Familiar with Quick books software
o Self-motivated and driven
o Excell and Microsoft proficient.
o Team oriented
· Expected hours
o 8.am-4pm Monday-Thursday
o 8am-2pm Friday
o Other hours as necessary
Job Type: Full-time
Pay: From $16.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 10 hour shift
- Day shift
- Monday to Friday
- Weekends as needed
Experience:
- Customer service: 1 year (Preferred)
Ability to Commute:
- Weldon, NC 27890 (Required)
Ability to Relocate:
- Weldon, NC 27890: Relocate before starting work (Required)
Work Location: In person
Salary : $16