Administrative Coordinator

Company Description

Harker Mellinger is a well-established and trusted accounting firm located in Sheridan, WY. We are dedicated to providing a comprehensive range of financial services to our clients with expertise and a strong commitment to personalized service. Our team works diligently to build lasting relationships with clients, offering reliable financial guidance and support to individuals and businesses within the local community. We also believe in fostering a supportive work environment that values work-life balance, ensuring our team members thrive both professionally and personally.

Role Description

This is a full-time, on-site position for an Administrative Coordinator at Harker Mellinger. In this role, you'll be the welcoming face of our firm, playing a crucial role in fostering positive client relationships through professional reception, efficient appointment scheduling, and prompt phone communication. You'll ensure smooth office operations by meticulously managing document distribution, including tax returns, payroll, and financial reports prepared by our accounting team. You'll also provide essential administrative support to our internal team, assist with client billing and payments, and play a key role in ensuring the efficient flow of client documents and communication during our busy tax season, all while maintaining a strong focus on exceptional client service.

Qualifications

• Professional Communication Skills: Excellent verbal and written communication abilities for interacting with clients and colleagues.
• Client Service Orientation: A strong commitment to providing exceptional customer service and fostering positive client relationships.
• Organizational and Time-Management Skills: Ability to manage multiple tasks, prioritize effectively, and maintain organized records.
• Attention to Detail: Meticulous attention to detail and accuracy, especially when handling sensitive client information and financial documents.
• Proficiency in Office Software: Competency in Microsoft Office Suite (Word, Excel, Outlook) and the ability to learn and use company-specific software.
• Reception and Front Desk Experience: Proven experience in a receptionist or administrative role, preferably in a professional office setting.
• Mail and Postage Handling: Experience processing incoming and outgoing mail and managing postage equipment.
• Data Entry and Management: Ability to accurately enter and maintain client data in electronic systems.
• Professional Demeanor: Maintaining a professional appearance and positive attitude.
• Reliability and Punctuality: Dependability and ability to work during office hours of 9:00 AM to 4:00 PM, Monday through Thursday
• Valid Driver's License: For local deliveries of documents

Benefits

• Competitive salary based on experience
• Accrue up to 13 days of paid time off annually
• Enjoy 8 paid holidays per year
• Comprehensive health benefits including vision, dental, and medical coverage
• Flexible benefits plan to help manage healthcare and dependent care expenses
• 401(k) retirement plan to save for your future
• Life insurance for added peace of mind
• Accounting Education Assistance Reimbursement of up to $5,000 for approved tuition/fees
• Continuing education expenses paid at 100%

Interested in hearing more and meeting our team? Send your resume to admin@hmwy.cpa

Please note that certain benefits, such as paid time off, holidays, and insurance coverage, have eligibility requirements.