What are the responsibilities and job description for the Property Manager (Condo and Co-op) position at HARLEM PROPERTY MANAGEMENT?

Job Description

Join Harlem Property Management as a Condominium & Co-op Property Manager!

Are you a seasoned Property Manager ready to take your career to the next level? Do you thrive in a role where you collaborate with decision-makers, drive high-impact projects, and shape the future of NYC real estate? If you’re looking for a position that offers creative autonomy, leadership opportunities, and a direct path to ownership potential—this is it!

Harlem Property Management (HPM) is looking for a driven, strategic, and solutions-oriented Property Manager to oversee a select portfolio of condominiums and co-ops while contributing to the company’s continued growth. At HPM, we’re not just managing properties—we’re building thriving communities, optimizing operations, and setting new standards for excellence.

As a key member of our team, you’ll be the go-to expert for board members, vendors, and property staff, ensuring seamless operations, regulatory compliance, and top-tier service for residents. You’ll also play an integral role in shaping company-wide initiatives, spearheading projects, and implementing cutting-edge solutions to improve building management across our portfolio.

At Harlem Property Management, we bring a tech-forward, client-focused approach to managing New York City’s most dynamic properties. Our deep expertise in Harlem and across NYC gives us a competitive edge , allowing us to leverage innovative technology, data-driven insights, and strong community relationships to maximize property value and enhance resident satisfaction.

We’re growing—and we want you to grow with us. If you’re a proactive, results-driven property professional who’s passionate about making an impact, we invite you to apply today!

Key Responsibilities Include :

Portfolio Management

Oversee the daily operations of a diverse portfolio of buildings, with a mix of condo and co-op units.
Liaise with legal teams, building managers, boards, and other stakeholders to deliver exceptional service throughout the portfolio.
Prepare annual budgets, including operating expenses and capital improvements, to be reviewed by leadership and the board, and manage budgets once approved.
Handle financial reporting, monthly financials, and variance reports, identifying cost-saving opportunities or improvements when necessary.

Resident and Owner Relations

Serve as the primary point of contact for residents, unit owners, and board members, addressing concerns and resolving issues promptly.

Organize and attend board meetings, both in-person and virtual, assisting in the presentation of monthly reports and materials.

Facilitate communication between the board of directors and residents.

Enforce building rules and regulations.

Compliance

Ensure compliance with all local, state, and federal regulations, including fire safety, building codes, and health regulations.

Work with the maintenance coordinator and other team members to clear violations, ensuring all necessary permits and licenses are current, and communicating violation status updates with various stakeholders across the portfolio.

Confirm satisfactory completion and closure of projects within the portfolio.

Implement and oversee safety and emergency preparedness plans.

Project Management :

Collaborate with boards to develop project timelines and budgets, identifying potential project complications and proactively advising on solutions.

Oversee large exterior remodel projects from planning to completion.

Lead projects end to end ensuring they are completed on time with high customer satisfaction.

Bid, select, and negotiate contracts with vendors and service providers.

Requirements

Applicants are expected to possess the following skills :

Bachelor’s degree in business administration or a related field.

Minimum 5 years experience in Property Management and 2 years as a Property Manager

Candidates must have experience managing co-ops and condos in New York City.

Strong knowledge of NYC real estate laws and regulations.

Proficiency in Microsoft Office, Yardi, and other property management software.

What Skills an Ideal Candidate will have :

Financial acumen in budgeting, including figure forecasting, budget control and management, and cost-saving implementation.

Demonstrated leadership skills in managing building staff and collaborating within the management team, assisting with hiring and on boarding of new team members.

High degree of professionalism, and effective communication skills with various stakeholders, including building staff, boards, lawyers, and team members.

Experience using and leveraging AI and real estate technology, and the drive for continuous improvement, willing to learn and implement new technologies quickly.

A collaborative spirit and a strong desire to work within a team environment, alongside taking on ad-hoc tasks and responsibilities as needed.

Ability to adapt to changes in the portfolio, taking a proactive approach to learning and skill development.

Benefits

Why Join Harlem Property Management?

Ownership & Profit-Sharing : Clear pathway to company ownership and financial growth.

Dynamic Work Environment : Be part of a forward-thinking team in a growing, technology-driven company.

Career Growth : Leadership development, project management responsibilities, and exposure to high-impact initiatives.

Comprehensive Benefits Package :

o Competitive salary ($100,000 – $120,000 annually, based on experience)

o 401(k) with profit-sharing opportunities

o Health, dental, and vision insurance

o 20 paid vacation days annually

o Flexible work-from-home options (14 per year)

If this type of opportunity appeals to you, and you have a mix of these skills and qualifications, feel free to apply. If you are looking for a growing company and you wish to advance your career, please reach out to HPM and apply today!

Harlem Property Management is an Equal Opportunity Employer dedicated to fostering an inclusive workplace. We welcome diversity and prohibit discrimination based on any protected characteristic under applicable laws. Reasonable accommodations are available for candidates with disabilities during the application process, if you need assistance mention this together with your application. Your application and information are safeguarded under applicable privacy laws, including the New York SHIELD Act.

Salary : $100,000 - $120,000

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What are the responsibilities and job description for the Property Manager (Condo and Co-op) position at HARLEM PROPERTY MANAGEMENT?

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