Document Controller

Harper Harrison have partnered exclusively with a real estate developer based in Dallas that is searching for a Document Controller.

The Document Controller is responsible for managing, organizing, and maintaining all project documentation for the real estate development team. This includes ensuring document accuracy, accessibility, and compliance with company standards and legal requirements. The role is critical to maintaining seamless communication and collaboration between internal teams, external stakeholders, and project partners.

Key Responsibilities

1. Document Management:

• Maintain an organized system for managing all project-related documents, including architectural plans, contracts, permits, and correspondence.
• Ensure documents are properly stored, labeled, and accessible to authorized personnel.

1. Document Control Processes:

• Implement and manage document control procedures for the real estate development team.
• Review documents for accuracy and completeness before distributing to relevant parties.
• Track document versions and changes to ensure the latest versions are in use.

1. Compliance & Standards:

• Ensure all documents comply with company policies, legal requirements, and industry standards.
• Assist in audits by providing required documentation promptly.

1. Collaboration & Communication:

• Act as a liaison between internal teams (e.g., design, construction, legal) and external stakeholders (e.g., contractors, consultants) to manage document flow.
• Distribute documents and updates to project stakeholders in a timely manner.

1. Technology & Tools:

• Use document management software and tools to maintain digital records and improve efficiency.
• Train team members on document control processes and tools as needed.

1. Reporting:

• Generate regular reports on document status, project milestones, and compliance checks for management.