What are the responsibilities and job description for the Middle School Administrative Assistant position at HARPETH HALL SCHOOL?
Job Details
Description
The Harpeth Hall School seeks an experienced and dedicated administrative assistant for the middle school. Candidates should demonstrate an enthusiasm for interfacing regularly with all primary stakeholders of the school – students, parents, faculty, and staff – as well as visitors entering our all-girls environment. Harpeth Hall is committed to being an inclusive school community. We seek educators who embrace our school values and are dedicated to providing all students with the support and opportunities they need to grow in every aspect of learning. The position is full-time, non-exempt, hourly position, and begins June 1, 2025.
Duties include, but are not limited to:
- Greeting all visitors to the middle school office, establishing a welcoming and inclusive environment.
- Upholding security protocols by checking visitors into campus and managing the security badge system.
- Providing direct support for the director of middle school, including correspondence, calendar management and scheduling of meetings, event planning, and file maintenance.
- Maintaining records of attendance for all middle school students.
- Responding to student, faculty, and parent questions that arise daily via email or phone.
- Maintaining student files for the middle school office.
- Answering all incoming calls to the middle school office, troubleshooting when possible, and taking / relaying messages when necessary.
- Editing and sending group communications (“email blasts”) via the school’s LMS.
- Managing supply purchases.
- Contributing to the scheduling of facilities.
Qualifications
Qualified candidates will hold a bachelor’s degree and will possess excellent interpersonal and communication skills, a strong sense of ethics and responsibility, impeccable organization skills, attention to detail, and the ability to coordinate all job responsibilities in a deadline-driven environment. Sound judgment and an ability to handle confidential situations in a sensitive manner are essential to this role. The successful applicant will also be proficient in the Google suite of applications; prior experience with learning management systems and student information systems is preferred. Applicants with prior experience as an administrative assistant in a school environment will be prioritized in this search.
Candidates should complete an online application and submit a resume, cover letter, and
reference list at harpethhall.org.
