What are the responsibilities and job description for the Upper School Administrative Assistant position at HARPETH HALL SCHOOL?
Job Details
Description
Duties include, but are not limited to:
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Greet and welcome visitors to the upper school office and provide assistance as needed.
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Answer questions from students, parents and faculty, which arise daily in person, via email, and via telephone.
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Serve as attendance officer: oversee absences, students signing in, and students signing out in order to maintain accurate and timely records of attendance for all upper school students.
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Maintain the organization and appearance of the upper school office and the upper school Director’s office.
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Provide full administrative support to the Director of the upper school including correspondence, agendas, reports, and reservations of spaces. Maintain files, order supplies, and sort mail.
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Maintain student files for the upper school office.
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Assist with on campus event planning and coordination.
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Answer all incoming telephone calls to the upper school office, taking messages as needed.
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Manage daily schedule and appointments for the Director, including coordination of various meetings.
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Track faculty absences and schedule substitute teachers for faculty members with both planned and unplanned absences.
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Input time for substitute payroll bi-weekly.
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Maintain confidentiality concerning student, teacher, and parent information.
In addition, there may be duties as assigned by the Head of School. Salary is competitive and will be commensurate with experience.
Candidates should demonstrate an enthusiasm for interfacing regularly with all primary stakeholders of the school – students, parents, faculty, and staff – as well as visitors entering our all-girls environment. Harpeth Hall is committed to being an inclusive school community. We seek educators who embrace our school values and are dedicated to providing all students with the support and opportunities they need to grow in every aspect of learning. The position is full-time, non-exempt, hourly position, and begins June 1, 2025.
Candidates should complete an online application and submit a resume, cover letter, and a reference list at harpethhall.org.
Qualifications
Harpeth Hall seeks a candidate with a bachelor's degree, excellent interpersonal skills, a strong sense of ethics, excellent organizational skills, attention to detail, and the ability to coordinate tasks in a deadline-driven environment. This candidate should be able to communicate effectively and tactfully in writing and verbally. The upper school administrative assistant enjoys working with students, parents, and faculty. This position requires both independent problem solving skills and collaboration with the administrative team and other administrative assistants on campus. The candidate should be proficient with Google documents and excel spreadsheets and have a willingness to learn new technology as it becomes available and is deemed appropriate for the position. This is a 12-month full time position.
