What are the responsibilities and job description for the Contract Administrator position at Harris County?
POSITION OVERVIEW:
Performs the full range of professional and technical duties required to develop, execute, administer and manage service contracts for facilities. Ensures contract files are complete and documented to provide a verifiable audit trail. Coordinates inspections and compliance activities for properties owned, leased, or managed by Harris County.
JOB DUTIES:
- Performs all tasks necessary to gather and assemble the information required to develop the scope and specifications for solicitation of bids for service contracts, as well as manage the daily business of these service contracts.
- Communicates effectively with stakeholders, inspectors, and contract vendors, while establishing cooperative relationships.
- Maintains files and records.
- Prepares reports and contract documents of various stages, including drafts, changes, renewals, amendments, and terminations. Presents information to small and large groups.
- Coordinates compliance inspections, evaluate reports of non-compliance and initiates the appropriate response to non-compliance issues.
- Reviews contractor’s invoices for payment and determines deductions for non-compliance.
- Acts as a liaison between tenants, inspectors, and contracted service providers.
- May be required to drive a county vehicle during inclement weather.
- Performs other duties as assigned.
EDUCATION:
- High school diploma or G.E.D. equivalent required.
EXPERIENCE:
- Three (3) years of administrative, vendor management, or accounts payable experience, including one (1) year of documented contract management experience required.
- Three (3) years contract management experience preferred.
KSA:
- Must have good verbal and written communication skills, plus understand and follow oral and written instructions.
- Must be thorough in reporting information, establishing schedules, and completing projects in a timely manner, as well as coordinating inspections, repairs, and other contracted services.
- Must be able to develop and create contract documents; read, understand and write reports/correspondence and interpret diagrams, drawings, site plans, and floor plans.
- Must understand contract documents, policies, terms, and conditions. • Must be able to work independently, reason logically, work under pressure, adapt to various circumstances, and use sound judgment in the performance of duties.
- Must be proficient in Microsoft Windows computers and Office applications, especially Word and Excel.
- Must communicate diplomatically on a routine basis with contractors, tenants, and the public.
- Must have a valid Texas Driver’s License.
- Must pass security checks, including obtaining clearance for the Criminal Justice Information Services (CJIS), and drug tests, as required. This position is Safety Sensitive and subject to random drug and alcohol screening.
NOTE: Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.
EDUCATION:
- Some relevant college or courses preferred.
- Bachelor’s degree preferred.
General Information:
Position Type, and Typical Hours of Work:
Full-Time | Regular | 40 hours per week.
Subject to early mornings, late evenings, weekends, and holidays at times, depending upon the project or workload.
Salary:
Commensurate with experience, based on 26 pay periods.
Demands and Environmental Exposure:
- Most assignments will be performed in an office, meeting, or operations command center environment, but some field work may be required. May be required to work extended work hours during activation of disaster recovery operations for an unspecified length of time (varies based on the extent of the event).
- This position requires bending, stooping, and lifting to 25 lbs., frequent walking, standing, sitting, reaching, and ascending/descending stairs.
- The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully.
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
FEATURED BENEFITS:
Medical, vision, and dental insurance.
Wellness.
Professional development opportunity.
Flexible spending account.
457 deferred compensation plans.
Retirement pension (TCDRS).
Transportation assistance (Metro Ride Sponsor Program).
Disability and life insurance.
Harris County is a Qualified Employer for the Public Service Loan Forgiveness Program (PSLF).
