What are the responsibilities and job description for the Executive Assistant to the Deputy Chief of Staff position at Harris County?
Working At Harris County Precinct 4:
You will be surrounded by team members who bring “heart, hustle, and higher standards” to work each day. These leaders advance opportunity and justice as they deliver services to and advocate for the residents of Harris County. The team you will be joining is innovative, dynamic, and forward-looking.
What you will do at Harris County Precinct 4:
The Executive Assistant is responsible for providing general office and administrative support for the Deputy Chief of Staff to the Commissioner of Harris County Precinct 4. This includes a variety of clerical activities and tasks including heavy calendaring, answering incoming calls, handling correspondence, and organizing office communications and activities on a day-to-day basis.
In addition, the Executive Assistant is responsible for preparing and submitting Commissioner agenda items, as well as handling communications with multiple county departments and community partners.
Job Duties and Responsibilities:
The duties listed below are intended only as illustrations of the various types of work that may be performed.Provides administrative support to the Deputy Chief of Staff.
Acts as monitor for Deputy Chief of Staff; interacts with constituents and community stakeholders on behalf of the Commissioner’s office.
Greet all who come to meet with the Deputy Chief of Staff and/or Commissioner.
Manages conference room reservations and organizes all aspects of meetings.
Types correspondence and reports; edits and updates various documentation.
Attend meetings and take accurate minutes.
Maintains confidential records and files.
Supports and participates in project management activities as needed.
Prepares a response to pending requests.
Communicates with other relevant departments or team members to ensure requests are completed.
Assist in Precinct 4 special events, town halls/listening tours/other meetings, as well as events with external partners, including working on some weeknights and some weekends.
Performs other duties as assigned.
Harris County is an Equal Opportunity Employer
https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx
If you need special services or accommodations, please call (713) 274-5445 or email ADACoordinator@bmd.hctx.net
Education:
Bachelor’s Degree
Experience:
Five (5) years of experience working in an office environment
One (1) year of experience supporting an A-level Executive
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc.)
Additional Requirements:
Candidates MUST upload a Resume and a Cover Letter as a part of the application process.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc.)
Excellent verbal and written communication skills.
Ability to establish and maintain effective working relationships and foster teamwork in a diverse environment.
Ability to work well with public and staff members.
Excellent time management, multitasking, and data entry proficiency.
Good planning and organizational skills.
Well-developed verbal, listening, and written communications skills.
- Ability to adapt to changes in day-to-day assignments with a positive attitude.
NOTE: Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.
Ability to meet multiple deadlines and balance numerous projects in a fast-paced environment.
Strong sense of urgency with impeccable organizational skills to meet deadlines and requirements for multiple projects.
Ability to work effectively in a team or autonomously with accountability.
Thoughtful use of judgement in managing responsibilities.
- Innovative, proactive, and creative in creating solutions and completing assignments.
Position Type, Salary and Typical Hours of Work:
Regular | Full-time
Work Environment and Physical Demands:
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
- While performing the duties of this job, the employee is regularly required to stand, walk, use hands, arms, and fingers to handle, feel and reach; frequently required to sit, climb, balance, stoop, kneel, crouch or crawl; talk and hear; regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
- Reasonable accommodation may be made to enable individuals with disabilities to perform essential duties.
What You Will Get in Return:
You will be surrounded by team members who bring “heart, hustle, and higher standards” to work each day. These leaders advance opportunity and justice as they deliver services to and advocate for the residents of Harris County. The team you will be joining is innovative, dynamic, and forward-looking.
Featured Benefits:
Harris County employees receive a competitive salary plus medical, dental, and vision insurance at no cost to the employee after the first two months of full-time continued employment. Vacation, sick-time, and floating holidays allow our employees to recharge and balance work and personal time. Mandatory participation in our retirement program allows employees to save for retirement. Various other benefits and discounts lead to the satisfaction and engagement of our employees.
HARRIS COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER
https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx
If you need special services or accommodations, please call (713) 274-5445 or email ADACoordinator@bmd.hctx.net.
Employment is contingent upon passing a background check and drug screen.
Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.
Salary : $85,000 - $110,000
