Harris County is hiring: Executive Assistant - Robert W. Hainsworth Law Library

Position Description

Under moderate supervision, the Executive Assistant will provide high-level administrative support to the Director of the Law Library. Individuals in this role will be responsible for calendar management, meeting preparation, creating and distributing presentations, conducting research, organizing events, providing office support, and preparing documents. This role will ensure the seamless coordination of the Director’s daily activities, including meetings, travel, and events, while maintaining a high level of professionalism.

The Executive Assistant must possess exceptional administrative and interpersonal skills, along with the ability to work independently, prioritize tasks, manage complex schedules, and exercise sound judgment in managing access to the Director.

Duties and Responsibilities :

• Executive Support : Offers executive assistance to the Director by researching and collecting information for meeting preparation and decision-making; tracks project timelines, provides reminders for upcoming deadlines and deliverables, and maintains awareness of the Director's priorities to ensure that engagements align with strategic objectives. In addition, serves as the primary point of contact for individuals seeking to meet with the Director, exercising discretion and judgment in managing requests.
• Communications & Correspondences : Tracks, reviews, and analyzes all incoming letters, memos, submissions, reports, and communications to determine significance, ensure timely responses, and inform the Director of any necessary actions. Edits and manages the distribution of all correspondences, keeps the Director updated on key contacts and outreach efforts, and maintains a well-organized record of communications.
• Meeting & Event Coordination : Coordinates internal and external meetings, conferences, and lunches, ensuring all logistics are managed effectively. Tasks include preparing agendas, briefing materials, follow-up actions, binders, and other necessary materials.
• Calendar Management : Maintains and manages the Director’s calendar by scheduling and confirming appointments, meetings, lunches, and events, and providing timely reminders for upcoming appointments.
• Travel Logistics : Arranges and manages travel logistics, including transportation, lodging, and itineraries for local and out-of-state events, ensuring that all necessary materials, documents, and supplies are prepared.
• Administration : Assists with document preparation and prepares, submits, and tracks the Director’s expense reports and reimbursements.
• Additional Duties : Performs other related duties as assigned.

Other Duties :

This Job Description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this position. Management may, at its discretion, assign, or reassign duties and responsibilities to this job at any time.

Requirements

Supporting Job Application Documents : Applicants should provide a cover letter and resume with three (3) professional references with their application.

Education and Experience :

Knowledge, Skills and Abilities :

NOTE : Qualifying education, experience, knowledge and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.

General Information

Located in downtown Houston, the Harris County Attorney’s Office represents Harris County government, the Harris County Flood Control District, the Harris County Toll Road Authority, and the Greater Harris County 9-1-1 Emergency Network in all civil matters, including lawsuits. The office also provides legal advice to county officials and employees.

Work Environment & Physical Demands :

Position Type & Typical Hours of Work :

Physical and Mental Demands :

Compensation :

Employment may be contingent on passing a drug screen and meeting other standards. Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.

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