What are the responsibilities and job description for the Purchasing Coordinator - Harris Health Medical Division (Hybrid Office / Remote) position at Harris County?
About Harris County Purchasing Department:
What you will do at Harris County Purchasing Department:
The Purchasing Coordinator must be knowledgeable of all phases of the Harris County purchasing process and be able to communicate and coordinate with departments, vendors, and other Purchasing Department personnel. The Purchasing Coordinator supports multiple Buyers, Senior Buyers and/or Contracts Administrators.
- Prepare documents supporting the purchasing process including, but not limited to:
- Bid/Request for Proposals (RFP)/Request for Qualifications (RFQ) specifications
- Correspondence (agenda items) to Harris County Commissioners Court, the Harris County Hospital District Board of Managers, or other governing bodies
- Correspondence to end-user departments and vendors
- Spreadsheets tabulating vendor responses to bids, RFPs, RFOs, or RFQs
- Proofread documents for accuracy
- Process project-related bond and insurance documents
- Perform data entry within multiple purchasing systems to update project information
- Scan and index documents into the purchasing records management system on a timely basis
- Communicate project information to end users, vendors, and the general public as needed
- Distribute agenda items to departments and vendors
- Open bids and responses to RFPs and RFQs on a rotating basis with other Purchasing Coordinators
- Prepare hardcopy packages of advertised bids, RFPs, and RFQs for advertised projects
- Process purchase orders as requested
- Backup other Purchasing Coordinators
- Other duties assigned by supervisor
Harris County is an Equal Opportunity Employer
https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx
If you need special services or accommodations, please call (713) 274-5445 or email ADACoordinator@bmd.hctx.net.
This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.
All applicants must register and take the HRRM Clerical Skills Test and score a minimum of 80% with a typing speed of 50 wpm and 90% accuracy.
https://www.governmentjobs.com/careers/harriscountytx/jobs/998426/hrrm-clerical-skills-test
Please see testing instructions in the General Information section below.
Education & Experience:
- High School Diploma or GED Equivalent from an accredited educational institution
- Minimum one (1) year of advanced studies with
- Two (2) years of general business experience
OR:
- High School Diploma or GED
- Two (2) years of purchasing related experience with
- Two (2) years of general business experience
Additional Requirements:
- A minimum clerical aptitude score of 80% and a typing speed of 50 w.p.m. with 90% accuracy.
- Ability to communicate well with varied levels within the business community, both verbally and in writing
- Word processing experience
- Ability to collect, organize, analyze, and interpret numerical data
- Must have excellent math and research skills
- Ability to create and operate Microsoft Excel spreadsheets
- Working proficiency in Microsoft PowerPoint
NOTE: Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.
Experience:
- Two (2) years of purchasing / procurement related experience (preferred)
- Register Online for the HRRM Clerical Skills Test using the following link:
https://www.governmentjobs.com/careers/harriscountytx/jobs/998426/hrrm-clerical-skills-test
- Click the above link to the HRRM Clerical Skills Test registration page
- Click on "Apply" to submit your request for testing
- You will receive a test invitation and instructions via e-mail within 48 hours
- You will have no more than 5 calendar days to access and complete testing
- Your score will be automatically uploaded to your application
- The test may be taken once every 30 days
- Most recent test scores are retained for up to 6 months
Position Type, Hours and Salary:
Regular | Full-Time
Monday - Friday from 8 am to 5 pm | 40 hours per week
Occasional weekends, holidays, and overtime may be required based on the specific needs and demands of the department.
$38,168.00 - $58,136.00 / year
Reporting Relationships:
Reports To Position: Supervisor
Supervises: None
Location:
Harris Health Office Building - 4800 Fournace Place W516, Bellaire, TX 77401
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:
- This position is based in an office environment, where the use of standard office equipment such as computers, phones, scanners, and filing cabinets is routine.
- The physical demands associated with this job are minimal, with occasional lifting and moving of objects weighing up to 10 pounds.
- The role is predominantly sedentary, involving mainly sitting with occasional standing and walking.
Employment may be contingent on passing a drug screen and meeting other standards.
Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.
Salary : $38,168 - $58,136
