What are the responsibilities and job description for the Records & Reports Administrative Assistant position at Harris County?
Mission
The Mission of the Harris County Institute of Forensic Sciences is to provide medical examiner and crime laboratory services of the highest quality in an unbiased manner with uncompromised integrity.
Vision
To provide consistent, quality death investigation and laboratory analysis for the benefit of the entire community.
To create a technological strongpoint for legal agencies to facilitate justice in criminal and civil proceedings.
To establish an academic environment for training in the field of Forensic Science.
Brief Records & Reports Administrative Assistant Overview:
The Administrative Assistant generally provides administrative and clerical support to various assigned Divisions within the Department, cross-trains to provide coverage for Administrative Coordinators in other sections, and coordinates activities with administrative staff and supervisors. This particular position will primarily work in the Records & Reports section of Administration.
Duties & Responsibilities:
Provides general administrative and clerical support as needed/directed. Specific responsibilities will vary depending on area of Department assigned to, but could include report proofreading, record management, scanning and/or maintaining case files and other records and documents, receiving and responding to incoming calls / emails, receiving and distributing mail to appropriate areas, providing calendar and meeting schedule support, and general customer service to coworkers and the public
Performs data entry into various databases, including the county’s financial and human resources system and the Department’s LIMS.
Disseminates reports from extracted data, constructs text reports, graphical charts, or presentations based on the data
Assists with Department procurement and reimbursement process, including drafting and processing of purchase requests
Processes subpoena requests, discovery requests, court appearances, and open records request to include communication with various managers, attorneys, family members, independent laboratories, and criminal justice agencies
Cross-trains on other responsibilities to ensure coverage of administrative staff.
Coordinates with other administrative staff to ensure tasks are completed in a timely and consistent manner
Harris County is an Equal Opportunity Employer
https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx
If you need special services or accommodations, please call (713) 274-5445 or email ADACoordinator@bmd.hctx.net.
This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.
All applicants must register and take the HRRM Clerical Skills Test and score a minimum of 85%.
https://www.governmentjobs.com/careers/harriscountytx/jobs/998426/hrrm-clerical-skills-test
Please see testing instructions in the General Information section below.
Education:
High School diploma
Experience:
Two (2) years administrative experience in an office setting
Licensure:
Maintain a valid Texas Driver’s License and ability to safely operate a motor vehicle
Additional Requirements:
Pass Harris County Clerical Test with a score of at least 85% on all sections
Pass criminal background check and drug / alcohol screening (prior to and randomly during employment)
Knowledge, Skills & Abilities:
Professional demeanor in dealing with a diverse set of outside callers and coworkers; desire to make customer service a priority
Strong written and oral communication skills, ability to multi-task and adjust priorities as needed
Attention to detail and ability to anticipate needs of others
Basic computer skills including Microsoft Office
NOTE: Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.
Education:
Associate degree OR 60 credit hours of college OR high school diploma plus a professional secretary or equivalent certificate
Experience:
Experience in a medical office, laboratory, or law enforcement agency
Register Online for the HRRM Clerical Skills Test using the following link: https://www.governmentjobs.com/careers/harriscountytx/jobs/998426/hrrm-clerical-skills-test
- Click the above link to the HRRM Clerical Skills Test registration page
- Click on "Apply" to submit your request for testing
- You will receive a test invitation and instructions via e-mail within 48 hours
- You will have no more than 5 calendar days to access and complete testing
- Your score will be automatically uploaded to your application
- The test may be taken once every 30 days
- Most recent test scores are retained for up to 6 months
Position Type, and Typical Hours of Work:
Full-Time | 40 hours per week
Monday – Friday
Work Environment:
Office Setting
Physical Demands:
Sedentary work.
Requires physical strength to push, pull, and lift up to 20 pounds frequently and repeatedly
Must be physically able to sit or stand for extended periods
Reporting Relationships:
Reports to: Manager, Administration
Employment may be contingent on passing a drug screen and meeting other standards.
Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.
Salary : $50,000 - $60,000
