What are the responsibilities and job description for the Executive Administrative Assistant position at harris-jones-staffing-recruiting-llc?
About the Executive Administrative Assistant position
We are looking for an Executive Administrative Assistant who will assist client's organization executives on a range of secretarial and administrative tasks. Your duties will include working on a one-to-one basis and performing assignments related to the executive’s working life and communication. We expect you to be competent, organized, and able to fulfill your tasks in a timely manner.
Responsibilities are:
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Create and maintain an efficient documentation and filing system
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Organize efficient contact between the executives and company's clients
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Administer calls, messages, and daily correspondence
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Attend events as assigned, taking dictation and minutes, and keep the corresponding data
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Arrange meetings, appointments and travels, providing reminders
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Handle requests and queries appropriately
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Review office supplies and build relations with suppliers
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Prepare reports, presentations and briefs
Requirements are:
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2 years' experience of working on an Executive Administrative Assistant, Senior Executive Assistant or other relevant position
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Solid experience with office management systems and procedures
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Proficiency in English and in-depth knowledge of MS Office
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Strong planning and time management skills, with an ability to multitask
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Excellent verbal and written communication skills
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Good knowledge of the latest trends in office gadgets and applications
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Reliability, discretion, and confidentiality
- Must pass a background check and drug test
