Project Coordinator

Project Coordinator

Harrison Gray Search has partnered with a premier design, fabrication, and management firm to find a talented Project Coordinator! This is an amazing opportunity to immerse yourself in all aspects of retail, commercial, restaurant, and hospitality custom fabrication management. We’re looking for hard-working team players with creative sensibilities who are excited to take on unique challenges, assist with varied assignments, and help manage a wide range of exciting production projects. We’re seeking someone who can jump right in with a valuable skill set and provide strong project management support.

As Project Coordinator, you will assist during all phases of the production process: estimating, procurement, fabrication, finishing, packing, delivery, installation, and punch list completion.

In this role, Project Coordinators are creative, dedicated team members who are comfortable wearing multiple hats throughout the workday. As a contributing member to all stages of the management process, being detail-oriented and highly organized will help you thrive in this fast-paced environment. A self-starter attitude, willingness to "take the bull by the horns," and outside-the-box thinking are all highly valued. Project Coordinators work closely with senior project managers and senior design team members to help create award-winning, one-of-a-kind projects.

Our partner company handles every aspect of the process — not just the creative design, but also bringing projects to life. If you’re eager to learn, they’ll set you up with the tools to succeed in every aspect of this work. This entry-level position offers a great opportunity for growth within the organization.

Duties & Responsibilities

• Assist project managers in all aspects of the production process to ensure project goals are achieved, maintaining the project schedule and budget
• Coordinate with internal team members and external contacts, including clients and vendors, to ensure smooth coordination of production jobs
• Assist with project documentation, including project plans, budgets, and resource schedules
• Monitor ongoing work in the wood and metal shops and create clear reports for project managers
• Work with project managers to understand product requirements and fabrication techniques
• Track inbound materials and coordinate their distribution across shops
• Support project managers in resolving issues and conflicts as they arise
• Assist with purchasing, vendor coordination, and quality control
• Attend on-site meetings and assist with field measurements
• Take minutes at project meetings as needed
• Professionally represent the firm with clients, general contractors, and others — both virtually and in person

Qualifications

• Bachelor’s Degree in a relevant technical field such as Engineering, Construction Management, Architecture, or Interior Design
• 1 years of experience designing and/or working in commercial and hospitality environments
• Functional knowledge of construction documents, specifications, shop drawings, and detailing
• Ability to work independently and think critically with minimal supervision
• Strong ability to manage competing priorities in a deadline-driven environment
• Excellent communication skills (verbal and written) and ability to work collaboratively with team members, clients, and vendors
• Highly detail-oriented and diligent in all aspects of project management
• Strong problem-solving and analytical skills
• Excellent organizational and time-management skills, with a forward-thinking mindset
• Proficient in Microsoft Office Suite; familiarity with project management systems such as accounting/cost software, scheduling programs, and documentation tracking systems preferred
• General knowledge of AutoCAD, SolidWorks, and/or Adobe Creative Suite is a plus

Benefits:

• Company’s profit sharing and 401(k) plan, following the plan charter.
• PTO
• Health, Dental, Vision, and Life insurance is provided under the company’s standard employee benefits plan.